Bilingual Executive Assistant Job at ektello
EXECUTIVE ASSISTANT
**Bilingual in Korean is REQUIRED**
**W2 CONTRACT**RIDGEFIELD PARK, NJ**
In this role, candidates will be providing administrative support for the team. Strong verbal and written communication skills are needed for interface with internal teams and business units. Ideal candidates will be preparing presentations and correspondences, as well as handling telephone inquiries, filing, and copying. In addition to Executive Assistance responsibilities, candidates will take a chance to extend career to Finance analyst. They will support coordinating project budget and investment expenditure.
WHAT YOU’LL BE DOING:
WHAT YOU BRING:
**Bilingual in Korean is REQUIRED**
**W2 CONTRACT**RIDGEFIELD PARK, NJ**
In this role, candidates will be providing administrative support for the team. Strong verbal and written communication skills are needed for interface with internal teams and business units. Ideal candidates will be preparing presentations and correspondences, as well as handling telephone inquiries, filing, and copying. In addition to Executive Assistance responsibilities, candidates will take a chance to extend career to Finance analyst. They will support coordinating project budget and investment expenditure.
WHAT YOU’LL BE DOING:
- Coordinate team budget such as travel / entertainment expense
- Gap analysis on project investment (budget vs actual expenditure)
- Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
- Prepares expense reports, makes travel and accommodation arrangements or team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.
- May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors
- May be responsible for reconciliation and tracking of budget items
- Assist in events planning, including scheduling, catering, set up and break down
- May be responsible for setting up daily/ weekly standing video conference calls for management team.
- Place Inventory Requests for devices as needed
- Shipping/Mailing/Packaging as needed
- May assist in ordering and tracking new hire equipment to ensure timely receipt
- Assists Executive Admin with various needs. Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc.
- Updates and/or maintains various tracking spreadsheets, databases, and/or other office software records for the unit (e.g. time sheets, organization charts, schedules, and presentations)
- Prepare and maintain division records, documents, expense reports, research materials, and files.
WHAT YOU BRING:
- Bachelor's Degree with 3 years of directly related experience is required.
- Expertise in Excel, SAP
- Experience researching information and preparing communications
- Bilingual in Korean is required
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