The Executive Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s executive staff and will greet, assist, and provide information to clients, visitors, and organization guests. Position should demonstrate a professional and consistent approach to support the company’s culture, mission, values, philosophy, and policies and procedures.

Including Compliance with company’s policies and procedures, contributing to a harmonious working environment, and maintaining good working relationships with co-workers, management. Please submit resume for consideration.

Responsibilities

Aids Executive Staff with all administrative functions.

Handles affairs of the President and Executive Staff as necessary.

Uses best judgment and discretion regarding the handling of all inquiries made of the Executive Staff.

Composes correspondence for Executive Staff as requested. Reads/reviews all outgoing correspondence prepared for the Executive Staff prior to distribution to ensure quality and accuracy of the message and alignment with company policies/viewpoints.

Coordinates the collection information/data and prepares operating reports and presentation materials for weekly and monthly meetings.

Maintains and supports the reporting of comprehensive and accurate meeting minutes.

Initiates/arranges travel schedules, flights, rental cars, and accommodations for the Executive Staff and supports timely submission of associated Concur Expense Reports.

Coordinates organizational meetings, customer, and employee events, etc. as necessary.

Supports Accounting department with A/P invoice coding/printing, A/R invoice mailings, and general document scanning.

As needed, interprets requests and helps implement Executive Staff directives.

Supports and maintains Company Procedures/Policies/Work Instructions to assure operating practices, record keeping systems, and forms are accurate and in control.

Provides coordination/support/leadership at Company sponsored events/activities.

Oversees/Supports coordinated ordering of office supplies.

Qualifications and Skills

Associates or Bachelor’s degree in communications or business.

Executive Assistant experience.

Expert knowledge of Microsoft Office Suite.

Excellent verbal and written communication skills.

Proven experience in handling a wide range of administrative and executive support tasks.

Ability to work independently with little to no supervision.

Exceptional accuracy and organization skills.

Must be flexible and enjoy the administrative challenges of supporting headquarter functions.

Must have proven ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, congenial, and efficient.

Must maintain a high level of professionalism and confidentiality.

Benefits/Compensation

Pay Rate is $21.63 per hour

Full Time

1st Shift: 8:30 am-5 pm. M-F

Weekly Pay while employed through Career Concepts

Benefits While Employed through Career Concepts

Temp-To-Hire

Location

Erie, PA 16506

About Career Concepts Staffing Services, Inc.

Career Concepts was founded in 1967, and since then has become Northwestern Pennsylvania's leading and largest locally owned full-service staffing organization. As the top industry performer in our area, we have been voted #1 employment agency by the Erie Times-News, the Meadville Tribune, and the West County Journal Reader’s Choice polls!