Administrative Assistant Job at The Whiting-Turner Contracting Company
Category
Clerical and Administrative
Job Location
8529 Six Forks Rd., Forum. IV, Suite 150, Raleigh, North Carolina
Tracking Code
638-354
Position Type
Full-Time/Regular
Required Knowledge, Abilities, and Skills:
Must have a performance history that demonstrates proven skills in management practices, administrative processes, and procedures, including leadership, organizational, prioritizing, and problem-solving skills, and the following:
- Maintain a high level of confidentiality and commitment of professionalism
- Communicate clearly and concisely in both written and oral form
- Work independently and organize complex clerical tasks
- Ability to be flexible and adaptable in a variety of situations
- Meet strict timelines and perform multiple tasks
- Cost consciousness
- Proficiency in the use of office technology & software (CMiC, Office 365, Microsoft Office, Bluebeam, etc.)
- Track ALL field safety documents for jobsite team on multiple projects
- Scan and log all subcontractor required documents for multiple projects (i.e., Daily Reports, Pre-Task Plan sheets, etc.)
- Travel to different local jobsites to assist field staff with safety forms, ordering signage, etc.
- Assist Field Staff with correctly coding and submitting expense vouchers
- Key craftsmen weekly payroll
- Assist with Subcontractor bidding lists when available
- Various data entry as needed
- Communicating in a positive, effective & professional manner with staff, vendors, subcontractors, and visitors
- Performing other duties assigned
- Commitment to professionalism
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with attention to detail
- Ability to work with frequent interruptions
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