TCS World Travel has hosted guests on adventures of a lifetime for over 30 years. We have developed and operated over 300 expeditions to more than 200 destinations. Our all-inclusive journeys deliver unparalleled and meaningful experiences in unique destinations around the globe. TCS operates luxury jet tours under its own brand as well as for strategic partners, including Four Seasons as well as custom, bespoke travel experiences. Our expertise has led us to be the most-awarded jet expedition company in the world, winning accolades over multiple years in the Travel + Leisure World’s Best Awards, AFAR travelers’ Choice Awards, Conde Nast Traveller Readers’ Choice Awards and Departures Legend Awards among others.

TCS World Travel is a division of Travelopia (https://www.travelopia.com/), the world leader in experiential travel with over 2,000 employees in 30 countries around the world. We are a collection of diverse and exciting businesses, owned by KKR, one of the world’s largest private equity firms.

Summary:

TCS brings guests to destinations all over the world, working with local luxury hotels and destination management companies (DMCs) to provide touring, outstanding events, accommodation, food and beverage, and other experiences in each destination.

The Trip Budget Specialist’s core responsibility is to handle TCS’ trip budgeting tool in Excel, making sure they remain accurate and up to date.

What you will be doing:

• Update TCS financial Dashboard each time a trip is announced: add new trip information and link it to other spreadsheets.
• Build trip budgets:
• Collect data saved on our network and enter relevant prices from different sources: hotel contracts, request for proposals, invoices…
• Enter and format the data into an Excel spreadsheet, adding links and formulas.
• Make pricing estimates when needed.
• Ensure all cost items have been accounted for.
• Update budgets as needed throughout the trip planning process.
• Set up meetings with stakeholders to review their budget sheets. Discuss improvement goals and how to reach them.
• Act as the Project Manager for the trip budgeting process:
• Manage simultaneously 40+ budget sheets: set priorities, establish deadlines for finalization, review, etc…
• Propose ways to optimize the tool and increase the accuracy of our forecasts.
• Compare budgeted to actual spending and explain large variances.
• Implement budgeting changes where needed.

What we are looking for:

• Demonstrated ability in a similar role. Previous work experience in the tourism industry, catering or event planning would be ideal
• Shown success managing budgets and projects.
• Sophisticated Microsoft Excel skills. Knowledge of other technical software such as Agile, SQL, Tableau would be a plus.
• Confident making financial forecasts with limited information.
• Comfortable managing spreadsheets with large amounts of data.
• Thrive in with fast-paced, demanding environment. Must manage multiple tasks and balance several urgent demands at any given point, while adapting to changing priorities.
• Ability to troubleshoot and identify opportunities for improvements.

What We Offer:

• Remote position
• Competitive base pay
• Statutory Benefits
• Travel discounts across Travelopia brands

Physical & Environmental Requirements:

• Ability to talk, see, hear, and use hands/fingers to operate a computer and telephone keyboard
• Low to moderate noise (i.e. business office with computers, phone, printers and light foot traffic)
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results.

Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish. We are committed to driving change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions.

We look forward to getting to know you!