Transcript and Information Specialist Job at Guilford College
Posting Details
Position Information
Title
Transcript and Information Specialist
Hiring Range
33,743-43,191
Department
Academic Dean
Posting Number
S00630
Exempt or Non Exempt
Non-Exempt
Reports to
Kristen McManus
Full or Part Time
Full Time
Number of Months
12 Months
Work Schedule
Monday through Friday 8:00-5:00 p.m.
Position End Date (if temporary)
Position Summary Information
Basic Function
Priority Deadline for Applicants is March 24, 2023
Guilford College invites applicants for the position of Transcript and Information Specialist. The Transcript and Information Specialist is responsible for processing and managing data that supports effective student and institutional record keeping. They compile and assist with the analysis of data required for regular and ad hoc reporting, assist with the process of course evaluations and other surveys; and assist with the collection, review and organization of required documents from various departments and divisions. In addition, this individual works with student records for individuals transferring credits into Guilford College (dual enrollment, transfer and graduate students) as well as supports their onboarding. The successful candidate will interpret student needs, provide individualized articulation of courses for credit, assist students in finding services, and help them make the connections needed upon entering the college.
Guilford College invites applicants for the position of Transcript and Information Specialist. The Transcript and Information Specialist is responsible for processing and managing data that supports effective student and institutional record keeping. They compile and assist with the analysis of data required for regular and ad hoc reporting, assist with the process of course evaluations and other surveys; and assist with the collection, review and organization of required documents from various departments and divisions. In addition, this individual works with student records for individuals transferring credits into Guilford College (dual enrollment, transfer and graduate students) as well as supports their onboarding. The successful candidate will interpret student needs, provide individualized articulation of courses for credit, assist students in finding services, and help them make the connections needed upon entering the college.
Guilford College employees are expected to support a commitment to creating a welcoming and inclusive college of academic excellence that provides an environment where a variety of perspectives and people of all races, ethnicities, national origins, genders, gender expressions, sexual orientations, and backgrounds may succeed.
Duties and Responsibilities
Duties and Responsibilities:
- Collect and organize data and information from various sources
- Analyze and report internal and external information
- Assist with the course evaluation process each semester
- Assist with assessment and accreditation processes of the institution
- Carry out other duties as assigned
- Maintain confidentiality related to students and institutional records.
- Work collaboratively with various offices to collect, interpret, and manage information (admissions, registrar’s office, advisors, academic departments, etc.)
- Evaluate our processes and recommend ways they can enhance the user’s experience (especially for students, but also for faculty and staff)
- Review and articulate transcripts for students transferring credits into the College, whether they are dual enrollment, transfer credits, or undergraduate records.
Minimum Qualifications
Minimum Skills and Qualifications:
- Bachelor’s degree.
- Excellent oral and written communication skills; ability to interact well with a diverse community of students, staff, and faculty.
- A minimum of three years full-time experience in higher education.
- Experience with reviewing data according to reporting requirements and policies.
- Experience with systems supporting student records, transcript review, and academic advising.
- Consistent with Guilford’s commitments to diversity and equality, interest in and capacity for working with students, faculty, staff, parents, and community members with a variety of identities, abilities, attributes, and experiences.
- Ability to complete tasks under significant time constraints and balance multiple projects simultaneously.
- Deep personal interest in supporting students in achieving success.
- Willingness to adapt and learn new skills as necessary.
Preferred Qualifications
Preferred Qualifications:
- Master’s degree preferred
- Experience with Student Success Management System (SSMS) for higher education, such as Navigate, and CRM for admissions and enrollment management such as Slate
- Highly organized and detail oriented
Proficient with:
- Google Suite (email, docs, sheets, calendar, etc.)
- MS Office Suite (Word, Excel, Publisher, PowerPoint, etc.)
- Adobe Acrobat
- Relational database management system such as Ellucian Banner, Workday, CourseLeaf
Physical Requirements
Physical Requirements:
- Must be able to sit for long periods, maneuver the campus grounds during all
seasons, and possess the manual dexterity to operate a computer for prolonged periods of time.
- This is generally a sedentary position.
Posting Detail Information
Open Date
02/03/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Guilford College does not discriminate on the basis of sex/gender, race, color, creed, religion, national origin, sexual orientation, gender identity, disability, genetic information, military status, veteran status, or any other protected category under applicable local, state or federal law, ordinance or regulation. See our full Statement of Non-Discrimination.
Guilford College has a mandated vaccine and booster policy for all employees.
Additional Information
As an institution that is grounded in the relentless pursuit of core values that include equality and justice for all, the College adheres to Title IX and to all other federal and state civil rights laws banning discrimination in private institutions of higher education.
Guilford College does not discriminate on the basis of sex/gender, age, race, color, creed, religion, national origin, sexual orientation, gender identity, disability, genetic information, military status, veteran status, or any other protected category under applicable local, state or federal law, ordinance or regulation. The prohibition on discrimination applies to any and all educational program or activities that Guilford College operates, including but not limited to admissions policies; educational programs; scholarships, loans, and other financial aid; and athletic and other school-administered programs, services, and activities. The prohibition on discrimination also applies to applicants or employees with respect to employment.
For additional information related to our nondiscrimination and Title IX policies and procedures, visit Guilford College’s online policy library . If accommodation or assistance is needed in completing this application, contact Human Resources at 336-316-2134 or email us at
hr@guilford.edu.
Guilford College is committed to providing a safe and secure environment for students, faculty, staff, visitors and others, and to protecting College assets. Well informed hiring decisions assist in this effort. To accomplish this goal, the College performs background checks on new employees.
About the College: *Founded in 1837 by the Religious Society of Friends
(Quakers), Guilford College is a selective four-year liberal arts college
located on a 335-acre campus in Greensboro, NC. Known for its challenging,
socially engaged programs in the arts, humanities, business, policy, and
sport studies, social sciences, natural science and mathematics, Guilford
is an intentionally diverse, inclusive community where students and faculty
collaborate critically and creatively to address complex issues and
problems with an emphasis on interdisciplinary perspectives.
(Quakers), Guilford College is a selective four-year liberal arts college
located on a 335-acre campus in Greensboro, NC. Known for its challenging,
socially engaged programs in the arts, humanities, business, policy, and
sport studies, social sciences, natural science and mathematics, Guilford
is an intentionally diverse, inclusive community where students and faculty
collaborate critically and creatively to address complex issues and
problems with an emphasis on interdisciplinary perspectives.
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