Responsibilities:

*Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.

*

• Receive and reconcile invoices to purchase orders, purchase requisitions, and receiving reports for goods and services (three way matching).
• Effective communication with the Office Manager and Receiving Clerk to identify and resolve any inconsistencies within the three way match.
• Obtain appropriate approval for payment of invoices received that do not have a purchase requisition or purchase order number.
• Ensure that appropriate sales tax is either included on the vendor invoice or tracked on a daily log to assist Plant Controller with the monthly accrual and payment.
• Ensure transactions comply with financial policies and procedures.
• Responsible for the accurate coding and timely processing of invoices.
• Investigate and resolve all discrepancies associated with the processing of invoices.
• Ensure all documentation supporting invoices are combined and filed.
• Maintain a monthly recurring payment log and ensure all vendors are paid within terms.
• Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Regional AP Team Lead.
• Review the coding of purchase orders and confirm the appropriate accounting treatment of invoices including prepaid expenses and fixed assets.
• Responsible for vendor correspondence.
• Reconcile vendor statements and resolve discrepancies.
• Other tasks as assigned.

Assist the Plant Controller with monthly accounting and finance activities to drive operational improvement and process efficiency.

• Take weekly and monthly inventories, including raw material, spare parts, and consumable inventories.
• Prepare journal entries and supporting documentation during the corporate monthly financial close.
• Assist the Plant Controller with performing balance sheet reconciliations during the corporate monthly financial close.
• Assist the Plant Controller with completing bi-weekly forecasts and the annual budget.
• Support analyses to improve forecast accuracy and operational decision making.
• Other tasks as assigned.

Ensure the accurate accounting of finished goods inventory shipped from the operating plant location to the port location.

• Monitoring of the plant’s load out function to ensure that all loads leaving are recorded in the software system on a daily basis.
• Effective communication with the port’s Office Manager to ensure that all loads leaving the plant were subsequently received by the port.
• Timely resolution of any daily reconciling items or potential inventory discrepancies.
• Other tasks as assigned.

Qualifications:

• B.A. /B.S. in Accounting required.
• At least 3-5 years relevant accounting experience.
• Experience with accounts payable and purchasing functions required.
• Meticulous and self-motivated individual with good interpersonal skills.
• Ability to meet tight deadlines and manage high volume transactions.
• Excellent written and verbal communication skills.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Strong analytical and problem solving skills.
• Attention to detail and high level of accuracy.
• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.
• Proficient with Microsoft Office programs and accounting software (i.e. Microsoft Dynamics, SAP, or other ERP system).
• Ability to maintain confidentiality concerning financial data.
• Demonstrated ability to work cooperatively with all levels of staff.

Compensation will consist of a competitive salary and benefits.

Job Type: Full-time

Pay: $57,914.93 - $75,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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