Senior Administrative Assistant #838
Office of Academic Affairs

You Belong HERE!

Offering more than 100 certificate, associate and bachelor’s degree programs, Daytona State College (DSC) has responded to the education and workforce training needs in our region for more than 60 years. The college enrolls nearly 25,000 students annually at its seven instructional sites, with graduates serving in critical fields including health care, emergency services, business, education, hospitality, engineering, technology and more.

We currently have an opportunity to join our team of talented and diverse Faculty and Staff as a Senior Administrative Assistant.

Required Qualifications: This position requires an associate’s degree with emphasis in computer skills, business administration or a closely related field with a minimum of four (4) years related experience.

This is a full-time, non-exempt position with an hourly rate of $16.83 with an approximate annual amount of $35,000.

Posted Date: 3/29/2023 Closing Date: 4/7/2023 at 5:00 p.m.

Rewards package, features:

• Medical, dental and vision benefits
• Generous paid time off - vacation leave, sick leave, personal days.
• Florida Retirement System (FRS)
• Free wellness membership at our Lemerand Center
• Education Reimbursement and Professional development opportunities

Key Responsibilities:

• Provides administrative support for Vice President of Academic Affairs, including coordinating office operations and assisting with budget preparation and monitoring. Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff. Processes and distributes incoming departmental mail.
• Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases.
• Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility. Gathers and submits as appropriate, information for payroll in a timely manner. Serves as leave designee.
• Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes. Serve as departmental liaison as directed by supervisor.
• Tracks, maintains, and reconciles budget information for assigned department; assists with annual budget preparation.

Knowledge, Skills and Abilities:

• Proficient with the Microsoft Office Suite (Word, Excel, Power Point, Publisher, etc.), custom applications, computers and peripherals.
• Create and develop charts, graphs, summarize, tabulate, or format data or information and apply logical thinking to solve problems.
• Ability to read technical instructions, procedures manuals, charts to solve practical problems and compose routine and specialized reports, forms, and business letters.
• Perform clerical and technical tasks requiring a wide range of procedures.
• Work with minimal supervision while performing multiple tasks effectively/efficiently, as well as communicate effectively, both orally and in writing.

For consideration, applicants must submit an online application at www.DaytonaState.edu/hr. Applicants may also upload their cover letter, resume and transcripts of all degrees and coursework. Application must include the names, addresses and telephone numbers of three (3) professional references. If formal education occurred at an international institution, a copy of the degree evaluation must be uploaded and submitted with the online application. Candidates will not be considered if copies of transcripts (and / or third party evaluations) are not furnished by the position closing date. Any candidate hired must supply official transcripts within 30 days of employment.

Criminal background checks are required.

For more information, please contact us at 386.506.4505, or visit our website at http://www.DaytonaState.edu.

Reasonable accommodations are available to applicants with disabilities during the application and interview process. To request accommodations, contact 386.506.4505.

Daytona State College prohibits discrimination and provides equal access, equal educational opportunity and equal employment opportunity to all persons regardless of age, color, disability, ethnicity, genetic information, gender, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation and veteran status. For more details, read our policy at this site https://www.daytonastate.edu/equity/index.html or contact Human Resources at 386-506-4505 or 1200 W. International Speedway Blvd. Building 100, Room 303 Daytona Beach.

VETERANS’ PREFERENCE / EQUAL OPPORTUNITY / EQUAL ACCESS EMPLOYER