Receptionist

Extract is looking for a responsible Receptionist to perform various administrative and clerical tasks. The Receptionist’s duties include providing support to our managers and employees, assisting with daily office needs, and supporting our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. Ultimately, a successful Receptionist will be the first person for Extract and should set the example of responsive service to our employees and our guests.

Essential duties & responsibilities

• Serves visitors by greeting, welcoming, and directing them appropriately
• Notifies company personnel of visitor arrival
• Maintains security and telecommunications system
• Informs visitors by answering or referring inquiries
• Directs visitors by maintaining employee directories
• Maintains security by following procedures, monitoring the logbook, and issuing visitor badges
• Answer and direct phone calls, coordinate service with our phone system and oversees after hour call/answering service
• Keeps a safe and clean reception area
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters
• Provide general support to visitor
• Act as the point of contact for internal and external clients
• Check mail daily, send shipments as needed
• Other duties as assigned

Required Skills & Experience

• Proven experience as a receptionist or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Desired Attributes

• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Education

• High School degree: additional qualification as a receptionist or Secretary will be a plus