Are you a critical thinker with a strength for collaboration and team building? Are you someone who can effectively communicate with co-workers, government agencies, and the public? Do you possess a responsibility for improved public service, personal accountability and managing teams?

Public Works is offering a rewarding career opportunity for two financial professionals to join its Finance Division as Administrative Services Managers (ASM) leading a small team of accounting staff. The vision of the Public Works Department is to be a valued community partner enhancing quality of life for all fellow County residents. This individual will join an American Public Works Association (APWA) accredited organization of 300 public works professionals who provide a full range of services throughout the County of San Luis Obispo. The Finance Division of Public Works employs 20 full-time accounting staff with a wide range of skills and responsibilities.

The Finance Division is looking for team-players who will collaborate with staff to provide the financial support needed to continue Public Works’ high level of services. Public Works takes the lead on complex and unique projects that are both challenging and rewarding. The financial responsibility and department-wide collaboration offered with this position allows for continued professional and technical development that is unique at Public Works.

Capital Projects – Administrative Services Manager
The successful candidate will manage various Public Works efforts, including financial support for Countywide capital and facilities maintenance projects, financial administration of the custodial and maintenance divisions, and supervise three accounting staff. This position is responsible for the Custodial and Maintenance budget and reporting, calculating customer fees for those services, the countywide capital and maintenance project budget, project reporting and tracking revenue streams related to those projects.

State Water Project– Administrative Services Manager
The successful candidate will manage the financial funds related to the State Water Project and supervise one Accountant. Efforts include the annual budget process for the County’s participation in the State Water Project, including passthrough costs to the project’s local water contractors. This position is responsible for coordinating financial information between the County and external agencies including the CA Department of Water Resources. This position will be challenged with complex cost allocation analysis while considering existing contractual obligations.

If this position sounds interesting, you are encouraged to apply for this unique career opportunity.

This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time.

The ideal candidate(s) for this position will have a strong finance background, preferably governmental finance, a strong background in cost accounting, and experience managing staff.

Under general direction, assumes substantive and significant responsibility for departmental or division administration including fiscal and budgetary, personnel, management information systems, program and/or operational activities; coordinates, organizes and manages office and business activities and flow of communications and information to assure smooth and efficient business operations; supervises, trains and evaluates the performance of assigned personnel; and does other related work as required.

Incumbents of this classification are typically assigned to the largest departments in size and budget to manage a major function of the overall department; or to medium-size departments with complex budgets to manage an administrative services division.

(Not in order of importance)

• Performs and manages a variety of activities involved in the overall administrative, budgetary and personnel management of a designated County department; assists in establishing and maintaining departmental timelines and priorities; assures related activities comply with established standards, requirements, policies and procedures.
• Plans, coordinates and organizes office and business activities and flow of communications and information for effective and efficient business operations; assists in the development and implementation of department projects, contracts, goals, objectives, services and activities; assures proper and timely resolution of office, personnel and business issues, conflicts and discrepancies.
• Supervises, trains and evaluates the performance of assigned personnel; interviews and selects employees and recommends transfers, reassignments, terminations and disciplinary actions; oversees the development and maintenance of work performance and production standards for departmental operations.
• Coordinates and directs the development and preparation of the annual budget for the assigned department; reviews and analyzes budgetary and financial data; controls and authorizes expenditures in accordance with established limitations; organizes and directs fiscal operations and activities to meet the needs of assigned department; coordinates fiscal and accounting activities with financial and accounting-related personnel; recommends adequate resource and personnel levels to meet department needs; manages or serves as a liaison for automation activities.
• Monitors and assesses department programs, services and operations for financial effectiveness and operational efficiency; provides recommendations concerning the development and implementation of programs, policies and procedures to enhance the financial effectiveness and operational efficiency of assigned department.
• Provides technical information and assistance to the assigned administrator concerning programs and operations, needs and issues; formulates and develops policies, procedures and programs; prepares and revises departmental policy and procedural manuals.
• Provides consultation to department staff concerning administrative activities of assigned department; responds to inquiries, resolves issues and conflicts and provides detailed and technical information concerning related standards, requirements, policies and procedures; communicates with departments, governmental agencies and others to exchange information, coordinate activities and resolve issues or concerns; attends and conducts meetings; prepares and delivers oral presentations concerning assigned programs and functions.
• Maintains current knowledge of laws, codes, rules, regulations and pending legislation related to department operations; provides input for proposed legislation and assists in the implementation of legislative changes; provides recommendations to ensure compliance with local, State and Federal requirements as necessary.

Knowledge of:

• Principles, practices, and techniques involved in the administrative, budgetary and personnel management activities of a designated County department
• Principles of governmental accounting, financing and budgeting
• Automation applications and operations
• Basic contract preparation, negotiating and administration
• Applicable laws, codes, regulations, policies and procedures
• Research, analysis and evaluation techniques
• Budget preparation and control
• Operation of a variety of office equipment including a computer and assigned software
• Effective oral and written communication and interpersonal skills

Ability to:

• Support and follow departmental policies, goals, guiding principles, and Mission – Vision – Values Statement
• Perform a variety of activities involved in the overall administrative, budgetary and personnel management activities of a designated County department
• Coordinate and organize office and business activities and flow of communications and information to ensure effective and efficient outcomes
• Supervise, train and evaluate the performance of assigned staff
• Recommend adequate resource and personnel levels to meet department needs
• Evaluate administrative management problems and present appropriate corrective alternatives, solutions and recommendations
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures
• Establish and maintain, effective working relationships with others
• Operate a computer and assigned office equipment
• Plan and organize own work and work of others
• Develop and maintain positive working relationships; communicate and work effectively with others
• Foster a spirit of teamwork and support when interacting with staff and others
• Maintain a safe and orderly work area

Graduation from an accredited four-year college or university with a bachelor’s degree in business or public administration, accounting or a closely related field. (Job-related, professional-level experience may substitute for the required education, on a year-for-year basis.) In addition, three years of increasingly responsible professional-level experience involving work with a variety of administrative operations. One year of the required experience must have been in a supervisory position.

Certain positions within this classification may require driving. When driving is an essential function of the position, a valid CALIFORNIA driver license will be required at the time of appointment and must be maintained throughout employment.