PROJECT COORDINATOR JOB DESCRIPTION

What we Do or Who Are we: Our Shore Power System was designed and developed with the cruise line back in 2004 here in Seattle, Washington. We are a Shore Power Developer, Operator and Maintainer for Cruise Ship Shore Power Systems located throughout North America. Our systems help reduce the local emissions while cruise ships are at port. This position is focused on the maintenance, operation, and coordination of 10 patented shore power systems. Our proprietary database is essential to organizing the ship calls and reporting tools used to inform our customers of the emission reductions during a ship call. Be part of the GREEN team as we do our part to improve our planet.

SUMMARY
Watts Marine, a leader in the Shore Power Services industry is looking for a highly motivated, dependable candidate to fill our Project Coordinator position at our office in Kingston, WA.

Watts Marine offers a competitive salary and benefits including, but not limited to: stipend towards employer paid Medical, Vision and Dental for the employee and their dependents, Simple IRA matching program and a generous PTO policy. Come join us and become a member of a great team!

The Watts Marine Project Coordinator – Supports and maintains Marine operations as described below.

ESSENTIAL DUTIES & RESPONSIBILITIES
The following are the duties associated with being a Watts Marine Project Coordinator. Other duties may be assigned as necessary.

1. Demonstrate flexibility when performing job duties whenever volume and requests for services require. Ability to pitch in where necessary.

2. Represent Watts Marine with the highest of professional standards to all our partners and customers.
3. Reliable and regular attendance and availability during core business hours.
4. Responsiveness to department, team, and customers.
5. Ability to implement a team-oriented philosophy and approach when dealing with projects, co-workers, and customers.
6. Build and manage shore power connection schedules for all sites.
7. Maintain master calendar with updated connection information
8. Manage and coordinate connection schedules with sub-contractors.
9. Maintain the database and manage any new processes as they come.
10. Develop and submit year end emission reports to the customers.
11. Perform ship / Cruise Line research, when needed.
12. Review and send out daily connection reports to Port Officials and Cruise Line personnel accordingly.
13. Maintain the Watts Marine Cruise Line poster.
14. Assist the department with marketing efforts
15. Preparation of monthly billings including additional billings, change orders and ensuring that such billings are completed and correctly prepared.
16. Update job folders
17. Prepare and answer emails and traditional correspondence with customers, potential customers and other relevant third parties.
18. Assist Accounts Receivable, as necessary.
19. Generate new PO’s and manage the financial part of the project as necessary.
20. Prepare and format proposals per direction of Project Manager utilizing Marine templates.
21. Fill out prelim information for new jobs, when needed.
22. Manage documents to ensure filing is completed in the correct folders, the latest Watts Marine logo / format template is being used and documents reviewed before sent out.

23.this position is heavy on scheduling and coordination as well as communication to the field and customers. Must be able to multi task and jump around where needed.

COMPETENCY:
To perform the job of Project Coordinator - an individual should demonstrate the following competencies:

1. Problem Solving – Identifies and resolves problems in a timely, productive, and proactive manner.

2. Technical Skills – Microsoft 365/Office proficient. Ability to build templates and spreadsheets. Strives to continuously build knowledge and technological skills relevant to the position

3. Customer Service - Responds promptly and politely to requests for service and assistance to both internal and external customers, potential customers, and co-workers. Answer phones and emails when necessary.

4. Interpersonal – Maintains confidentiality and loyalty to Watts Marine
5. Communication – Speaks clearly; listens and gets clarification; Responds well to questions; Able to read and interpret written information, participates in meetings.
6. Teamwork – Contributes to building a positive team spirit and works in a collaborative and cooperative manner
7. Quality - Demonstrates accuracy and thoroughness
8. Adaptability – Able to deal with frequent change, delays or unexpected events
9. Dependability – Takes responsibility for own actions; Is consistently at work and on time
10. Planning/Organizing – Uses time efficiently and is a self starter
11. Professionalism – Approaches others in an appropriate and professional manner
12. Initiative – Undertakes self-development activities, asks for help when needed and seeks to improve problem areas.
13. Safety – Observes safety procedures

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience
Associate degree (A.A.) or equivalent from two-year college or technical school; or 2 years related experience and/or training or equivalent combination of education and experience.

Language Ability
Ability to read and interpret basic documents in English; Ability to write basic correspondence.

Math Ability
Ability to add, subtract, multiply and divide in all units of measure.

Reasoning Ability
Ability to apply common sense and understanding to carry out instructions furnished in written, oral or diagram form.

Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Office Suite, Excel, database entry, accounting software and project management. Ability to learn new software on the fly and implement quickly.

Certificates and Licenses
None

Supervisory Responsibilities
None

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate but may vary.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to walk stand, sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl

Job Type: Full-time

Pay: $28.00 - $38.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Kingston, WA 98346: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Project coordination: 2 years (Required)

Work Location: One location

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