The Physician Assistant (PA) Program Administrative Manager provides high-level programmatic management for the PA program leaders, faculty, students, and the graduate academic program. The Administrative Manager runs the daily functions of the program leaders and the program: event planning, research and special projects, budgets, correspondence, setting appointments, maintenance of the leaders’ calendars, and problem solving for the day-to-day operations of the PA Program. The Administrative Manager will report directly to the PA Program Director.

Essential Duties and Responsibilities:

• Point person for the PA Program.
• Prioritize Program Director’s phone calls, messages, and mail.
• Responsible for managing the Program Director’s calendar, scheduling, and travel arrangements.
• Facilitate hiring, logistics, programmatic support and data analytics for startup and ongoing support of PA Program.
• Assist with program accreditation process, organization, reminders, and management of site visits according to the Standards of the Accreditation Review Commission for Physician Assistants (ARC-PA).
• Support ongoing program self-assessment activities, evaluation, and improvement plans.
• Support the admissions counselor and the admissions process as needed.
• Prepare invoices, budget reports, memos, letters, and other documents.
• Maintain routine correspondence with internal and external organizations.
• Launch student course evaluations that fall under the curriculum.
• Manage student advisee/advisor assignments for the PA Program.
• Coordinate mail merge and implement prospect mailings for program leadership.
• Research responsibilities including investigation of new programs, school and programmatic related statistics collection and analysis.
• Coordinate events and communication of information from the PA Program, including meetings and special events.
• Maintain up to date information on faculty licensure, certification, professional memberships, and coordinate renewals.
• Maintain preceptor credentials and licensure information, send reminders, and update records as needed.
• Maintain updated records on the School’s Board of Advisors and organize meetings and events.
• Track donor gifts and prepare correspondence.
• Exercise judgment and independent initiative; handle time sensitive matters that require concise problem-solving and confidentiality.
• Prepare webpage updates as needed.
• Coordinate with the Program Director on student misconduct charges.
• Coordinate with faculty to maintain course schedules.
• Maintain files, office supplies, office machines, and program accounts.
• Other job-related duties assigned.

Job Requirements: Education, Experience and Skills:

• Microsoft office, including Word, Excel, Power point, and Access as well as Internet, e-mail.
• Training in specific PA Education software and/or applications will be provided as the Administrative Manager will need to work within specific academic applications.
• Must be familiar with and adhere to all the safety rules and regulations in the University Safety Policy which apply to the work environment.
• Bachelor’s degree required.
• Combination of relevant health care and/or academic experience may be considered in lieu of degree.
• Minimum five years of previous relevant experience in an administrative assistant role.
• Previous experience in the healthcare industry strongly preferred.
• Strong organizational, human relations and communications skills.
• Ability to manage several projects or assignments simultaneously.
• Ability to work independently with minimal or no supervision, take initiative, handle emergency situations in a professional, efficient manner.
• Able to maintain a high level of verbal and written confidentiality.
• Previous event planning experience preferred.
• Previous experience with managing/coordinating a budget required.
• The ideal candidate for this position must be able to work independently, display professionalism, and be able to successfully multitask in a fast-paced environment.
• Strong, consumer/student-oriented interpersonal skills and database management experience are essential as this position requires extensive contact with staff, faculty, students and prospective students.

Salary/Benefits

This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, retirement program with a match as well as a generous paid time off schedule. Competitive salary commensurate to experience

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Emmitsburg, MD 21727: Reliably commute or planning to relocate before starting work (Required)

Experience:

• EMR systems: 1 year (Preferred)

License/Certification:

• Certified Nurse Practitioner (Preferred)
• PA-C (Preferred)
• Physician Assistant License (Preferred)

Work Location: In person

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