Operations Coordinator-100407 Job at CHARTER SCHOOLS USA INC
JOB PURPOSE: The Operations Coordinator will assist with vendor operations, logistics, inventory, and procurement across the CSUSA network, in addition to providing administrative support to the Procurement and Operations Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Follows up with the team to ensure issues are resolved and informs the schools of the progress/resolution
- Supports department by tracking status of vendor service agreements/contracts, purchases, and shipments
- Assists with supply chain management, evaluating suppliers, purchase orders, and the purchasing of goods or services-with an emphasis in technology
- Responsible for receiving items and managing onsite technology inventory
- Assists with payment resolution acting as a liaison between the vendors/suppliers, Procurement/Operations Department, and the Accounts Payable Department
**MAY PERFORM OTHER DUTIES AS ASSIGNED**
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
SKILLS AND KNOWLEDGE
- Purchasing experience in a large corporation and knowledge of the latest technology trends
- Knowledge of the use of NetSuite preferred, but not required
- Leads by example in adherence and knowledge of the CSUSA Vision, Mission and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept
- Maintains confidentiality of school compliance data and information
- Exhibits strong oral and written communication skills to effectively disseminates information to school personnel, parents, co-workers, state entities and the public
- Follows through on duties and projects assigned
- Participates in and successfully completes training programs offered to increase skill and proficiency related to assignments
- Ensures adherence to good safety procedures
- Exhibits excellent customer service skills with vendors and across the CSUSA network
- Supports Charter Schools USA culture and vision
- Demonstrated ability to get results through others
- High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
- Work and interact with individuals at all levels of the organization
- Problem analysis and problem resolution
- Ability to organize and manage multiple priorities
- Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance
- Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness
- Ability to work with large amounts of data, to interpret data, to detect errors, and prepare reports
- Follow safety best practices, familiarity with OSHA regulations
- Establish excellent interpersonal skills between all constituents; being courteous, professional, and helpful; oral (including presentations), written, interpersonal (active listening), negotiating, and influencing
- Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality
- Must possess a sense of urgency
WORK ENVIRONMENT
While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:
- Usual office working conditions
- Onsite job location, this is not a remote position
PHYSICAL DEMANDS
- Regularly required to stand or sit, bend and move about when visiting schools. No physical exertion required at the corporate office
- Some light physical work required. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects
- Travel within or outside of Florida
TERMS OF EMPLOYMENT
Salary and benefits shall be paid consistent with CSUSA salary and benefit policy. Length of the work year and hours of employment shall be those established by Charter Schools USA
FLSA OVERTIME CATEGORY
Job is exempt from the overtime provisions of the Fair Labor Standards Act
EVALUATION
Performance will be evaluated in accordance with Charter Schools USA's policy
DECLARATION
Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the CEO or the Senior Director of Human Resources will be subject to disciplinary action up to and including termination.
JOB REQUIREMENTS
- Three or more years of experience of procurement or purchasing experience
- Knowledge of technology trends, vendors, items
- Proficient experience with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, etc...)
- Ability to travel to multiple districts and states within the United States to participate and represent CSUSA in internal and external meetings, sometimes with little prior notice
Such alternatives to the above requirements as CSUSA may find appropriate and acceptable
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