Company

GreenBiz Group is a fast-growing media and events company that accelerates a just transition to a clean economy. Through events that galvanize, stories that amplify and peer networks that bond, we define markets and advance opportunities at the intersection of business, technology and sustainability. We are a passionate team of people that builds and empowers communities to confront the threats of climate change and solve the thorniest challenges of our time.

Position

Are you interested in helping companies and cities become more sustainable? Do you want to learn how leading organizations are using technology to produce clean energy, make buildings and transportation more efficient, and reduce carbon emissions and waste? Do you want to use your excellent communication and organizational skills for social good? Are you organized, detail-oriented and able to manage multiple priorities? Do you like engaging with people and have a passion for the work that you do? Then you could be GreenBiz Group’s next Online Events Coordinator.

Overall compensation (base salary + discretionary bonus or commission if sales) for this role will be provided commensurate with years of experience and qualifications within the following range: $70,000 - $90,000 plus health and wellness benefits.

This is a fully remote position available anywhere in the US with the option of coming into our Oakland, CA office as well as team events approximately 4 times a year.

Responsibilities

• Online events project coordination
  • Manage event timeline using ClickUp task management system and ensure deliverables are being met by all teams
  • Manage online event platform and system
  • Provide operational support to creative and production teams for keynote videos
  • Manage post event process, including editing and uploading videos to Hopin, sending attendee surveys, and reviewing post-event metrics
  • Support budget process including compiling and tracking quotes and final invoices for the events
• Speaker and program coordination
  • Manage speaker and conference details in Airtable, Google Docs, the GreenBiz.com Content Management System, and Hopin (our online events platform)
  • Manage the uploading and updating of event sessions, booths and speaker details
  • Manage communications with speakers and create speaker resources
  • Train speakers and staff on best practices for using and engaging with our online events platform
• Online event platform management and research
  • Perform research and analysis on online event platforms to support the growth and expansion of GreenBiz online events
  • Track updates and product releases of current event platform, Hopin, and create resources to notify and train staff, speakers and attendees about updates
• In-person conference logistics
  • Provide support on speaker management for in-person events
  • Manage registration and other programs on site
  • Coordinate signage and supplies internally and with venues
  • Support GreenBiz event sustainability programs
  • Execute additional event coordination tasks as needed

Requirements

• BA or equivalent preferred
• Strong attention to detail with exceptional time management, organizational and multitasking skills, practicing care in handling sensitive information
• Strong writing skills with excellent spelling, punctuation and grammar
• Ability to work independently with minimal guidance, demonstrating initiative, accountability and ownership of assigned tasks
• Ability to work internally with colleagues within and beyond the conference team, including sales and marketing, and externally with customers and partners outside of GreenBiz
• Quick thinking, learning, and problem solving capability
• Flexibility in a constantly evolving environment
• Proficiency Google Apps (Drive, Sites, etc.) and generally strong computer skills
• A proven professional or personal commitment to sustainability
• Knowledge of GreenBiz and familiarity with our website, www.greenbiz.com
• A positive and enthusiastic attitude

Preferred but not required:

• Experience with Hopin, Clickup, or Airtable is a plus
• Event operations experience

About GreenBiz Group

GreenBiz offers a remote culture that is collaborative, hardworking and fun. Our team is spread across the USA; however, we also have a small office located in the heart of downtown Oakland, California. Please include a cover letter and resume when applying and familiarize yourself with our website at www.greenbiz.com.

We offer a competitive employee benefits package including:

• Full medical and dental benefits
• Retirement savings options
• Generous holiday schedule
• Discretionary paid vacation time
• Paid sick time
• Two paid volunteer days per year
• Reimbursement for home office expenses
• Employee stock option plan

Vaccination Requirement

GreenBiz Group requires new hires to be fully vaccinated against COVID-19 for all roles. GreenBiz Group provides reasonable accommodations consistent with legal requirements unless it results in undue hardship for the business. Additional information will be provided during the hiring process.

Equal Employment Opportunity

GreenBiz Group values a diverse workplace and strongly encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. GreenBiz Group is an equal opportunity employer. Applicants will not be discriminated against because of race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws

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