Job Title: ​ Office Assistant for Facilities & Maintenance

Supervisor: ​ Director of Facilitates and Construction

Employment Terms: 12 Months

Full-time; 8:00 AM – 4:30 PM

Salary Range: ​ $22.18 - $28.68

Skill Sets:

● Customer Service

● Communication

● Critical Thinking

● Personal Management

● Leadership

● Professional Management

● Computer Technology

● Teamwork

Essential Duties and Responsibilities:

● Greet visitors, answers phones, respond to inquiries, and resolve issues, make appropriate referrals as needed

● Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports and other materials

● Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facility arrangements

● Perform various duties related to maintaining one or more individual schedules and coordinate travel arrangements when appropriate

● Perform basic, routine bookkeeping functions relative to program/ department budget including tracking purchases and expenditures, and may assist in the budget development process

● Facilitate, monitor and/ or oversee department purchasing, inventory and requisitioning of supplies and equipment

● Coordinate and schedule vendor/ contractor activities at campuses

● Prepare special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources

● Assist in management of department work order system

● Maintain accurate databases in Google Drive

● Assist in the development or upkeep of the department internal webpage

● Perform other duties as assigned

Knowledge and Skills:

● Experience/ knowledge of office management preferred

● Demonstrated working knowledge in Microsoft Office and Google products

● Knowledge of the principles of business English, grammar, spelling and preparation of correspondence

● Knowledge of applicable Federal, State, County and City Statutes, rules, regulations, ordinances and district policies and procedures helpful

● Skill in reading, interpreting, understanding an applying relevant Federal, State, and district rules, regulations, and policies and procedures

● Skill in establishing and maintain effective working relations with community businesses, general public, parents and students, co-workers, and others having business with the district

Qualifications:

● Minimum of two years in a secretarial/ administrative support

● Experience in a school district office or school facilities environment helpful

● Experience in a construction or maintenance environment helpful

● Appropriate education and advance training that relates to this type of work

● Working knowledge of Microsoft Office

Other Requirements:

● Must possess a current Arizona Driver’s License

● Must be able to pass fingerprint and background checks

Evaluation: ​This position has a 90-day probation period, plus a yearly evaluation

Closing Date: ​Open until filled

Start Date:

Application Procedure:

Submit online application: ​https://west-mec.edu/employment/

Include:

○ Letter of interest

○ Current resume

○ Three professional references (names, addresses and phone numbers)

Western Maricopa Education Center is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA) of 1990. Western Maricopa Education Center does not discriminate on the basis or race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.

Job Type: Full-time

Pay: $22.18 - $28.68 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.