Overview

A leading global ship supply company seeks a well-qualified Office Coordinator/Billing Clerk for its Seattle, WA location. Wrist Ship Supply provides all manners of goods and services to ocean going vessels that visit the ports in Houston, New Orleans, Jacksonville, New York, Long Beach, San Francisco, Portland, Seattle, and Vancouver, British Columbia. For more information about the company, please visit www.wrist.com.

Job Overview:

The Office Coordinator/Billing Clerk is responsible for timely and accurate processing and sending of customer billing statements, processing and entry of receipt payments from customers, and entry of transactional into the accounting system. Provides general office support. Must be willing to work in a warehouse enviorment.

Essential Duties & Responsibilities:

• Prepares and sends billing invoices to customers in accordance with invoicing and billing terms and conditions.
• Ensures accurate and timely preparation and submission of billing and invoices to customers, and processing of transactional activity in the accounting system.
• Processes and enters customer payment receipts into the accounting system in a timely and accurate manner.
• Applies standard operating procedures and protocols in all customer billing and invoicing activities
• Ensures customer information and records are updated and maintained timely in response to any changes, correctly, completely and according to standard operating procedures and protocols.
• Interfaces with other departmental personnel as necessary in the performance of billing and invoicing activities.
• Handles general and routine customer billing and invoicing questions and issues, and escalates to appropriate management personnel complex and non-routine matters.
• Completes returned merchandise checks in warehouse for validation of credits and refunds.
• Oversees office enviorment, manages office task and communications, assist upper management with key functions.
• Assist with month end close
• Performs rebilling process
• Utilizes AXAPTA software
• Lock checks received, process for the accounting department.
• Participates in billing audits and reviews, as assigned.
• Completes projects and tasks, as assigned by the Site Manager
• Assists with interfacing with customers in relation to routine and general billing and invoicing matters.
• Submits past due customer account balances to appropriate departmental personnel for handling.
• Ensures customer invoicing and billing activities are entered, updated, maintained and tracked using appropriate accounting systems.
• Participates in regular meetings with internal personnel, as appropriate.
• Demonstrates integrity, ethics, accountability, responsibility, initiative and teamwork at all times.
• Performs all assigned job duties in accordance with policies, procedures and standard practices of the Company.
• Performs other duties as assigned.

Education & Experience:

• High school diploma
• Two years of experience working in a billing, accounts receivable, or related capacity; or
• An equivalent combination of education and experience

How to Apply

Please submit your resume accompanied by a brief cover letter that summarizes your interest and qualifications for the position. Submissions that do not fully meet these requirements will not be considered.

Job Type: Full-time

Experience:

• billing: 2 years (Preferred)
• AXAPTA software (Preferred)

Job Type: Full-time

Pay: From $55,566.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Seattle, WA 98108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 2 years (Required)
• Microsoft Excel: 3 years (Required)

Work Location: One location

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