The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it’s not just buildings and places that matter, it’s what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

About The Role

The Marketing Admin reports to the VP of Marketing, Seaport and will be responsible for supporting the full administrative functions across teams (Marketing, Creative & Strategic Partnerships) at the Seaport, including invoice processing and tracking, contract & certificate of insurance (COI) processing with vendors, maintaining photo database, responding to customer email inquiries, compiling marketing updates and managing scheduling. The role require strong attention to detail, a team player mentality and the ability to do repetitive tasks. This is a full-time position (40 hour work week) with a 3/2 schedule – three days in office, two days remote. Salary: $60-$85K plus bonus and benefits.

What You Will Do

Typical responsibilities include, but are not limited to:

• Respond to customer inquiry emails daily, ensuring all emails are appropriately handled and distributed to the appropriate teammembers when required.

• Manage the accounting functions of the team which includes tracking all invoices, routinely submitting to accounting and following up on any payment inquiries for vendors. Submitting monthly accruals to accounting department and reconciling spending against budgets. Requires working with accounting and financial analysts.

• Manage contracting process for all vendors which includes vendor setup, contracting process and collecting certificates of insurance. Requires working with risk management, accounting and legal teams and multiple internal systems.

• Working with Content Manager to ensure all selects of photos & video are uploaded into the proper internal system on a weekly basis.

• Sharing key updates with corporate team to ensure comms are updated on internal intranet.

• Compiling and sending monthly marketing updates & calendars to office, tenants and other key stakeholders.

• Manage daily LED screen schedule at Pier 17 with third party partner. Requires coordination with sponsorship, operations and events.

• Manage daily exterior lighting schedule of Pier 17’s color illuminated façade (called the “lightband”) via internal online system. Requires coordination with marketing and events teams.

• Coordinate team and company outings and events where needed.

• Coordinating team calendars, scheduling meetings and compiling meeting notes when needed.

• Other support as needed.

About You

• Strong project management and organization skills, must be able to juggle multiple deadlines at once

• Strong knowledge of Microsoft Office including Outlook, and Apple’s Keynote

• Detail-oriented and proactive

• A team-player with a positive attitude and a willingness to help.

• The motivation to become an expert in the role, even with the most routine tasks.

• Associates's degree preferred

• 1-2 years of experience working in a professional environment, with administrative experience, is a bonus.

ADDITIONAL INFORMATION

HHC has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and visitors. As a condition of employment, all employees based in the U.S. are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

NOTICE TO THIRD PARTY AGENCIES

Please note that The Howard Hughes Corporation does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of The Howard Hughes Corporation.

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. The Howard Hughes Corporation reserves the right to change or modify job duties as necessary based on business necessity.