Human Resources Assistant Job at Virginia Dept of Transportation
The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a part-time
Human Resources Assistant in our Human Resources Division!
The selected candidate will provide exceptional administrative and customer service support in a fast-paced environment while managing the reception area for the office. Candidates should have a keen eye for details and have the ability to communicate effectively while support customers, to include interaction with some of the highest levels of agency leadership.
This rewarding opportunity puts you on a cohesive team that will make a difference in your career growth and strengthen your understanding of all Human Resources functional areas.
Position specific responsibilities and duties will include, but are not limited to:
- Administrative Support – Compose, prepare, revise and finalize correspondence, reports, memoranda and other written documents. Track and organize appointments, calendars, files, conference calls, conferences, and other events. Establish and maintain files and track data as necessary. Prepare reports and letters; develop statistical reports ensuring accuracy and conformity of data. Answer phones, receive, retrieve, distribute and administer mail and distribute documents accordingly. Responsible for providing receptionist support in conjunction with additional HR Assistant.
- Recognition Program Coordinator – Provide program support with stakeholders for recognition activities for employees and teams.
Personnel Files Maintenance – Create personnel files for all new, active and transferring employees. Audit personnel files and remove separated files from active files. Request, transfer and create all personnel files within allotted time frame and insure all files are filed properly maintained.
The position is a part-time hourly position limited to an average of 29 work hours per week, not to
exceed 1500 work hours in the wage fiscal year ending April 30th of each annual year. The position is not eligible for the Commonwealth of Virginia Benefits.
VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.
Minimum Qualifications
Minimum Qualifications
- Ability to effectively and efficiently implement and assist with the Human resources programs and functions.
- Skill in operating office equipment and a variety of Microsoft Office Suite software.
- Ability to communicate effectively and professionally with all levels of employees within VDOT.
- Ability to work independently and as a team member.
- Ability to consistently interpret and apply policy and procedures.
Preferred Qualifications
Preferred Qualifications
- Degree in Business or Human Resources Administration; equivalent experience or training may substitute for degree.
Special Requirements
This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.
Special Instructions to Applicants
State applications or resumes will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications or resumes submitted via email, postal mail, fax, or in person will not be considered.
Applicants are expected to fully represent qualifications and work history on the State application or resume. The decision to interview an applicant is based on the information provided; therefore, it is essential provide detailed information. Submitting an incomplete state application or resume, or application materials lacking in detail, may impact your interview eligibility.
This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp
Additional positions may be filled from this recruitment.
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Salary negotiations cannot exceed the posted salary range.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
Additional positions may be filled from this recruitment within 90 days of the closing date.
Applicants are expected to fully represent qualifications and work history on the State application or resume. The decision to interview an applicant is based on the information provided; therefore, it is essential provide detailed information. Submitting an incomplete state application or resume, or application materials lacking in detail, may impact your interview eligibility.
This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp
Additional positions may be filled from this recruitment.
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Salary negotiations cannot exceed the posted salary range.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
Additional positions may be filled from this recruitment within 90 days of the closing date.
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