SUMMARY & ESSENTIAL DUTIES AND RESPONSIBILITIES of the Human Resources Assistant:

Providing administrative support to multiple areas within the HR Department.

• Proficient in the use of office equipment such as computer systems, photocopier/printer and fax machine.
• Under direct supervision, responsibilities entail performing a variety of specialized clerical duties requiring knowledge of Human Resource operations.
• Essential role of maintaining records, preparing a variety of complex documents and carrying out secretarial functions to support human resources policy and procedures.
• Maintain various logs and other record-keeping systems related to assigned functions.
• Reception duties related to answering phones, responding to inquiries, forwarding calls/messages as appropriate.
• Perform day to day-human resource task, such as filing and other duties as required.
• Assists in the orientation of new hires by providing orientation information packets and reviewing relevant information with the new employees.
• Documents human resources actions by processing transactions, reports, logs and spreadsheets.
• Enters and extracts data to and from ADP.
• Prepares invoices and payment related to department expenses.
• Maintains confidentiality concerning personnel actions/issues, legal actions, terminations, non-renewal documents, and organizational plans.
• Other duties may be assigned.

KNOWLEDGE AND SKILLS

• Strong Written and Verbal communication skills
• High level knowledge of HRIS, MS Word and Excel
• Able to exercise initiative and independent judgment.
• Able to maintain confidential information.
• Able to manage several projects and tasks simultaneously.
• Solid problem-solving and business acumen skills.
• Able to speak, write and read the English language.
• Interviewing skills
• Teamwork
• Willingness to work additional hours in order to meet tight deadlines.

EDUCATION AND/ OR EXPERIENCE

Associate’s degree from college or university in Human Resources, Human Services, Business Administration, or related degree with 2 years functional HR experience preferred; or equivalent combination of education and experience.

NO PHONE CALLS - IF YOU ARE SELECTED YOU WILL BE CONTACTED VIA ONE OF THE METHODS YOU HAVE PROVIDED