IUPUI SCHOOL OF EDUCATION (IN-EDUC-IUINA)

The IUPUI School of Education is committed to examining our collective role in improving the human condition. We develop leaders, educators, and counselors equipped to critique and disrupt longstanding inequities and address the changing dynamics in urban educational contexts. Through community-engaged research, teaching, and service, we seek to positively impact youth and adult learners in educational systems and serve the welfare of communities through engagement in strategic alliances to promote equitable, just, culturally relevant and sustaining practices in teaching and learning.

Department-Specific Responsibilities

• Collaborates with the Director of Graduate Programs to develop, organize and implement graduate student support needs and initiatives of the Office of Graduate Programs and the School of Education.
• Collaborates with the faculty advisor, program coordinators and staff, to ensure graduate students are progressing through their academic and/or licensure programs.
• Corresponds with and counsel prospective and current graduate students regarding their academic and licensure program; reviews program and licensure requirements, academic interest and abilities, and assists with admission and registration processes.
• Prepares graduate students to make decisions about courses, academic programs, licensure additions, by training them on IUPUI academic processes, policies and State licensure systems.
• Informs students about licensing exam requirements and helpful resources.
• Conducts student audits in order to recommend for degree and/or licensure.
• Collaborates with other university departments on behalf of students (Bursar, Financial Aid, Graduate Office, Office of International Affairs, and Registrar.
• Works with SOE faculty and staff in providing graduate workshops for admission, licensure, orientation, reinstatement, university systems, and other workshops as needed.
• Conducts transcript review and evaluations.
• Develops and maintains confidential student files and records.
• Attends meetings with academic advisors. Organizes, staffs and provides support and oversight to recruiting events, in order to increase graduate enrollment in the School of Education.
• Assists with tracking and reporting of student information for licensure accreditation and/or university purposes.
• Authorizes current and non-IUPUI graduate education students, as applicable, for courses and process term/temporary term activation.
• Performs course authorizations, where applicable.
• Works with faculty and staff in the SOE and in other departments; identifies prospective students, creates correspondence, and collaborates efforts with the IUPUI Graduate Office.
• Supports SOE annual academic events and conferences; obtains student information, disseminates information, plans presentations, sets-up if needed (EPIC Ed, Commencement).

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements; explains curriculum requirements and school and campus policies.
• Meets with students in groups and one-on-one to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate. Assesses student satisfaction and engagement with advising and recommends improvements in practice.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction; helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies; empowers student accountability in academic decisions about courses, career direction, and long-term plans; and provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions; assists in developing written advising materials for use in student events. Assesses the effectiveness of messaging and timing of communications related to advising topics and technologies.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and regularly provides guidance to other Academic Advisors.
• Roles above the Core career level may include expanded duties and leadership and/or higher expectations of performance in line with the campus advising ecosystem.

EDUCATION

Required

• Master's degree in related field

WORK EXPERIENCE

Required

• 5 years in student affairs, teaching, academic advising, or related field

Preferred

• Experience in a student-focused, higher education environment is highly desired

Combinations of related education and experience may be considered

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents
• Uses and learns new technology proficiently and changes practices with changing technology
• Meet Best Practices and National Standards for Academic Advising
• Understands and meets FERPA requirements

Preferred

• Clear understanding of student academic programs
• Knowledge of current state licensing requirements
• Capable of managing highly confidential records and information
• Knowledge of university systems, specifically SOE student database and scheduling system

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IUPUI Campus

Indianapolis, Indiana

$49,000

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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