Fiscal Assistant, Customer Service Clerk Job at Virginia Western State Hospital
Western State Hospital is currently seeking applicants for a full-time, Fiscal Assistant, Customer Service Clerk. Hours are 7:30 am-4pm. Daily Cashier duties and 2nd mailroom position working alternate weeks M-F in the afternoon.
The purpose of this position is to process and report Patient Fund and Local Fund transactions for Western State and Commonwealth Center for Children & Adolescents (CCCA) The position is responsible for receipting and disbursing cash, maintaining patient valuables and filing of patient records in accordance with direction provided by supervisor and hospital instruction. Provide pick up, delivery and sorting of U.S. mail, messenger mail and other courier services for Western State Hospital and CCCA on alternate weeks.
The purpose of this position is to process and report Patient Fund and Local Fund transactions for Western State and Commonwealth Center for Children & Adolescents (CCCA) The position is responsible for receipting and disbursing cash, maintaining patient valuables and filing of patient records in accordance with direction provided by supervisor and hospital instruction. Provide pick up, delivery and sorting of U.S. mail, messenger mail and other courier services for Western State Hospital and CCCA on alternate weeks.
Minimum Qualifications
Graduation from high school with related studies in accounting and or financial systems or equivalent training and experience indicating ability to perform functions of this position. Working knowledge of general office procedures. Demonstrated ability to accurately process and file documents in both manual and automated systems. Must be able to work in a team environment, multi-task and have the ability to work with the public. Must have experience in utilizing on-line systems, networks and software packages such as MS word and Excel in performance of task and duties. Have ability to sort mail in an accurate and timely manner, to be able to lift totes of mail and be able to operate light and medium duty vehicles in various weather conditions.
Preferred Qualifications
General knowledge of mailroom operations and experience in serving the public a plus. Bi-lingual in Spanish and English are a plus.
Special Requirements
The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position. DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
Special Instructions to Applicants
Western State Hospital is a smoking free facility in all buildings and outside facility grounds. Submit a completed state application online at https://jobs.agencies.virginia.gov. If assistance is needed, contact by email allyson.monahan@dbhds.virginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION (DATES OF ALL PREVIOUS EMPLOYMENT, PREVIOUS SALARIES, SUPERVISORS, CONTACT INFORMATION, ETC) IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Resumes will not suffice for missing or incomplete information on the application as the application is the primary source document for state recruitment. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application, and click on OK. If you are not connected to a printer, write down the confirmation number, and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Persons with national service experience (VISTA, PeaceCorps, AmeriCorps), minorities, veterans and persons with disabilities are encouraged to apply. Western State Hospital is an Equal Opportunity Employer by both policy and practice. Applicants are considered for all positions without regard to race, gender, color, national origin, religion, age, political affiliation, genetics, or against otherwise qualified persons with disabilities. It is the intent of WSH’s employment and personnel practices to conform to all applicable federal, state and local laws and regulations regarding non-discrimination.
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