Job ID

AF9900- 2007-1593

Position Classification

FT Administrator

Position Summary

To administer the processing and distribution of institutional, federal, and state financial aid funds. This position is the Coordinator for Federal Work-Study Program. This position also manages the External Scholarships received by the University. Additionally, this person oversees the initial financial aid packaging for all transfer students.

This Coordinator position handles paperwork/payroll for all UDM students working in the Work-Study, Non-Work-Study and Assistantship positional (TA’s, RA’s, Grad Assistants, etc.). The Coordinator is responsible for job development and visiting off-campus work sites; develop/maintain student employment manual, evaluation process for incremental increases and other materials as necessary. Per federal regulations must track student work-study earnings to ensure they do not over-work their awarded allocation. Coordinator must comply with federal/state work-study regulations. Must reconcile Work-Study annually for reporting to federal and

Essential Duties and Responsibilities

1. Federal Work-Study Coordinator

• Processes paperwork/payroll for all UDM federal work-study students.
• Responsible for job development and visiting off-campus work sites.
• Develops/maintains the federal work-study manual.
• Tracks the earnings of federal work-study students to ensure they do not over-work their awarded allocation
• Reconcile federal work stud for annual reporting to federal and state agencies

2. External Scholarships

• Receives, processes, and posts private scholarship checks to student’s accounts.
• Coordinates with other FA staff members to adjust and revise students’ other aid when necessary.
• Maintains the record of annual external scholarships received.
• Works with the Development and Controller’s offices to ensure that all scholarships are properly acknowledged and reported.

3. Financial Aid Awarding Duties include:

• Serves as initial financial aid counselor for all incoming transfer students.
• Responsible for financial aid records of the assigned student population, which includes packaging, auditing, and counseling students on financial aid matters.
• Process verifications and audits as needed.

Minimum Qualifications

The successful candidate must possess a minimum of a college degree.

Preferred Qualifications

Minimum of six months to two years.

Banner experience preferred; Microsoft Suite; able to obtain credentials for federal data bases such as COD, CPS and NSLDS.

Fluency in a second language such as Arabic or Spanish.

Knowledge, Skills, and Abilities

Ability to multi-task, excellent customer service and communication skills necessary. Must be detail oriented. Ability to maintain calmness and composure when confronted by frustrating situations.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment

Regular exposure to favorable conditions such as those found in a normal office.

Salary/Pay Information

Commensurate with experience

Anticipated Schedule

Monday – Friday 8:30 am – 5:00 pm

Michigan’s largest, most comprehensive private University, the University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Religious Sisters of Mercy and Society of Jesus. The university seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. The University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.