Executive Assistant - Test and Flight Operations Job at Blue Origin
Description:
We are a diverse team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin’s vision of millions of people living and working in space to benefit Earth.
We are looking for someone to apply their high energy, technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required! An ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion. As part of a small, passionate, and accomplished team of experts, you will support the development and operation of human spaceflight vehicles. We are seeking a proactive, service-oriented individual with excellent administrative and organizational skills that can thrive in a fast-paced environment.
As Senior Executive Assistant to the Vice President of Test and Flight Operations (TFO), you will be responsible for general EA support in addition to serving as the lead EA for the business. Working with other Blue Origin EAs, you will be the primary focal point for Test and Flight Operations administration within the functional business and with external Business Unit and C-Suite Assistants. As a key member of the leadership team, you will assist with general business unit activities, including events, office arrangements and themes, communications, and meetings. You will be expected to learn everything about the business, including travel to the Test and Flight Operations in Florida, Huntsville, and West Texas, and to form relationships that will enable positive and successful collaboration between Kent and our test and flight locations.
Responsibilities:
- Executive support - Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.
- Calendar - Manage a very active calendar of appointments. Plan, coordinate and ensure the schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to executives. Work closely with the Senior Advisor to VP of Test and Flight Operations to ensure seamless coordination between actions and calendar requirements (meetings, time to work, time to prepare). Need to have the ability to balance the ‘tactical’ details of a sophisticated calendar and proactively manage the strategic time needs of VP organizational priorities, actions, and events. Work with Senior Advisor and TFO leadership to compile and organize read ahead materials with sufficient advance time for VP to prepare for meetings. Run daily execution of the calendar by keeping VP on time and aware of priority meetings and daily calendar commitments.
- Travel - Arrange sophisticated and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings. Complete expense reports timely, following and implementing policy.
- Writing & Editing - Compose and prepare draft documents and correspondence that are sometimes confidential. Review customer facing white papers and proposals for quality and grammar.
- Tasks - Successfully complete tasks and critical aspects of deliverables.
- Organization – Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs. Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to challenging demands in a fast-moving environment.
- Personnel – Using strong social skills, establish relationships with team members.
- Office Management – with others, you will be the primary manager of office logistics, including supplies, support for new-hire start-ups, and office appearance and themes
- Meeting and Event planning and execution – with others, you will be the primary leader of customer/partner meetings and employee morale events.
- Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capability. Demonstrate high attention to detail and perfect execution.
Qualifications:
- Bachelor's degree or equivalent required
- Strong work tenure: five to seven years of experience supporting senior level executives, preferably in a technical or manufacturing environment
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point),
- Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
- Administrative skills, organizational skills and problem-solving skills. A bias for action.
- Emotional maturity; positive, low-stress behavior, in words and actions
- Proven track record handling confidential information with discretion
- Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Strongly desired skills:
- Visio and Acrobat
- Jira
- Concur
Don’t meet every single requirement? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Export Control Regulations
Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Equal Employment Opportunity
Blue Origin is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. Blue Origin hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws.
Blue Origin will consider for employment qualified applicants with criminal histories in a manner consistent with the Washington Fair Chance Act, Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws.
Affirmative Action and Disability Accommodation
Applicants wishing to receive information on Blue Origin’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at
EEOCompliance@blueorigin.com
.
Benefits
Employee Benefits include: Medical, dental, vision, basic and supplemental life insurance, short and long-term disability and 401(k) with up to 5% company match.
Paid Time Off: Provides up to 4 weeks per year, in addition to 14 holidays
Discretionary bonus programs
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