Executive Assistant Job at The Navigators
Overview:
Financial and Fundraising Responsibilities 15%
Additional Responsibilities 10%
Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.
The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.
The Executive Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.
This person will assist and represent two leaders: International Vice President and Strategy Implementation Manager. This includes written and verbal communications, finances, travel, donor relations, meeting planning, and other tasks as assigned.
Responsibilities:
Administrative Responsibilities 75%
- Maintain calendars including scheduling and confirming appointments and speaking engagements.
- Represent the International Vice President and Strategy Implementation Manager to office visitors and callers when they are away.
- Arrange and coordinate travel arrangements for the International Vice President both domestic and international. This may include flight research; car, train and hotel reservations; visa applications; communication with co-travelers, etc.
- When the International Vice President’s spouse is participating in Navigator meetings and travel, arrange and coordinate arrangements for her.
- Assist with written communication of both letters and emails including preparing drafts.
- Manage and update databases of contacts.
- Format and handle the electronic and hard copy distribution of newsletters.
- Create and distribute meeting minutes.
- Provide logistical support for meetings.
- Assist in preparing content for meetings such as a NavWorld Regional Gathering.
- Maintain files, both electronic and hard copy.
- Assist in tracking action items and deadlines.
- Additional items as assigned by the International Vice President or Strategy Implementation Manager.
Financial and Fundraising Responsibilities 15%
- Prepare monthly expense reports for the International Vice President, Strategy Implementation Manager and self by the 15th of each month.
- Make purchases as requested by International Vice President or Strategy Implementation Manager. (e.g., books, office equipment)
- Prepare monthly donor reports and action lists.
- Track needed and completed communication with donors.
- Assist in planning donor visits.
- Document in Salesforce the development calls and letters to major donors planned and completed by members of the International Executive Team and IO Development Director and Specialist.
Additional Responsibilities 10%
- Participate in the International Office (IO) administrative assistants’ team weekly meetings.
- Operate with the other assistants as a team. This involves occasionally serving another assistant when they need to be away from the office or when they are meeting an unusually difficult deadline.
- Participate in general office projects and events such as NavWorld, the annual Christmas party and the GSP welcome dinner.
- Participate in miscellaneous and spontaneous meetings, projects, tasks and requests for service that come up in the IO.
- Participate in development events such as Navigator on-site events, Cultural Development and Diversity trainings or other non-Navigator developmental events as appropriate.
- Read spiritually and culturally developmental books and literature.
- Participate in the annual, organizational Plan and Progress Review (PPR) process.
Other job related duties as assigned by supervisor
Qualifications:
- Belief in and adherence to the Statement of Faith and Mission of The Navigators.
- Typically requires bachelor’s degree in business and/or five to seven years of work equivalent in executive office environment.
- Strong communication skills, both oral and written (editing, proofreading, spelling, and grammar.)
- Understanding of basic accounting principles.
- Strong leadership skills to work effectively with all levels.
- Proficiency in Microsoft Office applications and willingness to learn new software as needed.
- Knowledge of Navigator ministries is an advantage.
- Ability to take initiative, anticipate needs and work with minimal supervision
- Ability to handle sensitive information with a high degree of confidentiality
- Professional demeanor; comfortable working with people at all levels
Compensation Range: $43,000 to $50,000/year
Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.
The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.
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