Summary

The Executive Assistant will provide administrative support to the EVP, Chief Administrative Officer and the EVP, Chief Human Resources Officer along with the Human Resources & Marketing departments. This position will be responsible for managing calendars, scheduling meetings, and preparing documents. The Executive Assistant will be the point of contact for leadership for internal and external colleagues.

Specific Job Functions

• Provide administrative support to assigned Bank leadership.
• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, including meeting logistics and the resolution of schedule conflicts in a timely manner.
• Act as the point of contact between the supported bank leadership and internal and external colleagues.
• Build and leverage collaborative relationships with other Executive Assistants across the organization.
• Prepare, review and track expense reports.
• Manage purchase orders and approve invoices for payment.
• Organize and execute meetings, develop/edit meeting materials (such as presentations and reports), take and distribute notes, and manage action items.
• Assist with planning and organizing special events.
• Coordinate special projects as needed.
• Support department-wide events and initiatives.
• Demonstrate discretion and commitment to confidentiality at all times.
• Other duties as assigned.

Minimum Job Requirements

• High School diploma or equivalent is required.
• Five (5) years of experience in providing administrative assistance is required.
• Experience in supporting executives is preferred.
• Banking experience is preferred.
• Must be experienced in Microsoft Suite to include Word, Excel, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Proactive problem-solving and strong decision-making skills.
• Ability to prioritize and re-prioritize in a fast-paced environment.
• Excellent written and verbal communication skills

Equal Opportunity Employer/Veterans/Disabled