I. Position Function SUMMARY

Under the direction of the Senior Director of Clinical Operations (SDCO), the Employee Health Program Manager is a Registered Nurse who provides direct and indirect nursing care for all Hawaiʻi Island Community Health Center (HICHC) employees. The Employee Health Program Manager utilizes established policies, protocols, and standing orders to provide employee health services in the prevention and control of infectious disease and work-related injuries. The Employee Health Program Manager promotes employee health and wellbeing and implements safety measures to prevent work-related injury and illness.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES

This position may have various work assignments and/or locations within HICHC. This description is intended to be generic in nature, and as such it does not detail all duties and responsibilities of a particular job assignment.

Clinical Duties

• Completes Employee Health visits per HICHC policy and protocols with strict adherence to HIPAA and employment privacy laws.
• Provides employee guidance on COVID-19 prevention, evaluation, and treatment to minimize impact of illness on staff and patients.
• Provides safe, competent, and efficient nursing care for minor and acute injuries and illnesses per protocols and seeks medical consultation as appropriate.
• Performs bloodborne pathogen exposure assessment, treatment and follow up for sharps injuries.
• Participates in all preventative screening and surveillance programs designed to identify and monitor risks to employee health (e.g., TB skin testing, influenza, hepatitis B, MMR, varicella, pertussis, tetanus, COVID-19, and other appropriate immunizations.)
• Safely administers and appropriately documents all immunizations and TB skin tests given to HICHC employees per protocol. Performs follow up as indicated.
• Performs communicable disease exposure tracking, testing, reporting and follow up.
• Performs new hire screenings for infectious disease prevention, obtains immunization/disease history and ensures TB skin testing and vaccines are completed in a timely manner.
• Acts as an advocate for the rights of employees by ensuring access to preventative health and safety education and resources.

Administrative Duties

• Supports and maintains a culture of safety and quality through the development and implementation of an organization-wide infection prevention and control program based on current best practice standards.
• Collaborates with Human Resources Director/Manager to adhere to requirements related to employee work injuries/illness, restrictions and limitations, completion of internal investigations and ensures timely reporting to appropriate agencies.
• Follows COVID-19 and other emerging infectious disease outbreak trends nationally and internationally. Provides trending and tracking information to HICHC operations team to aid in preparing staff and procuring supplies, training, vaccines, therapeutics and other items as recommended by CDC and DOH.
• Monitors illnesses/injuries, collects data, tracks trends and reports information regarding employee illnesses and injuries to identify safety and health risks to HICHC employees.
• Assesses, develops, and implements strategies to prevent work-related injury and illness.
• Conducts employee health in-service trainings on infection control, bloodborne pathogens, and promotion of a safe work environment.
• Ensures compliance with occupational health standards from appropriate regulatory bodies.
• In collaboration with the SDCO, reviews and updates policies and protocols related to employee health and safety.
• Maintains and ensures confidentiality of all employee health documentation and medical records.
• Coordinates employee health programs and services with department managers, HICHC senior leadership and outside agencies appropriately.
• Serves as a consultant and liaison to the Risk Management and Quality Improvement Committees.

III. POSITION SPECIFICATIONS

Requirements of Position

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• This position requires a degree in Nursing with minimum 2 years nursing experience, must include experience providing or supporting employee health services within a healthcare setting.
• Advanced infection control training, CIC or a-IPC certification is preferred.

Licenses and Certification

• Current RN license for the State of Hawaiʻi is required, and documentation of education, experience and licensure is required and must be maintained; incumbent must be insurable under the policies and requirements of HICHC.
• Current BLS certification is required and must be maintained.

Knowledge, Skills and Abilities

• The Employee Health Program Manager must be familiar with employee health services, infection control and workplace regulations from agencies such as Centers for Disease Control and Prevention (CDC), Occupational Safety and Health Administration (OSHA) and State of Hawaiʻi Department of Health (DOH).
• Additional knowledge and skills important to this position include but are not limited to:

• Ability to be self-directed and effectively oversee health and safety related duties.
• Strong and effective verbal and written communication skills.
• Ability to work with a diverse employee population in a multidisciplinary healthcare environment.
• Proficient computer skills applicable to employee communications, forms development, data collection, data tracking and reporting.
• Excellent organizational and time management skills.
• Ability to maintain professional poise and a calm demeanor in stressful situations.
• Knowledge and proficiency of nursing standards of practice.

Language Skills

• Ability to read and interpret documents such as patient records, operating and maintenance instructions, procedure manuals, etc.
• Ability to write at an above average level of competence, including internal reports and memoranda.
• Ability to communicate with diverse groups of people to include staff and providers and patients.
• Sensitivity to the multicultural nature of the service area population and may be required to communicate in another language.

Personal Characteristics

Personal characteristics include being a team player, self-starter working well with minimal supervision, high integrity, good personal habits, regular work attendance, courteous and friendly, able to work well with diverse groups of people, organization of multiple tasks and projects, and gain and maintain respect of others, both inside and outside HICHC and the communities it serves.

Confidential and Sensitive Information

Because the employee has access to personal and professional data regarding individual employees and their families, personal data regarding individual patients and the families, and/or sensitive company financial data, an essential job result is the maintenance of a high level of confidentiality of the information processed by the employee. Violation of this confidence may result in disciplinary action, including termination of employment.

IV. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

General Remarks: The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks and functions.

Environment: The noise level in the work environment is usually moderate. There are no known environmental hazards on the premises. Work environment is often stressful. Work is mostly inside, and normal office worker safety precautions and practices are required. Incumbent will be exposed to patients' conditions and some-unpleasant sights, smells and contagious diseases including virus, disease and infection from patients and specimens in working environment. All employees are offered the opportunity to receive the Hepatitis B vaccination series.

OSHA: This position performs tasks that involve exposure to blood, body fluids, or tissues; normal medical safety precautions and practices are required.

Work Hours: Typically scheduled (5) eight-hour workdays. Incumbent will be scheduled based on operational need (rotate shifts, standby, on call). After hours communication with HICHC employees and/or leadership may be required to facilitate timely access to employee health services and/or treatment.

Work Locations: Must be able to travel to all HICHC facilities regularly, based on operational need as determined by employee staffing, injuries, illnesses or safety conditions. Mileage may be reimbursable per current HICHC policy.

Mental Demands: Duties require attention to detail, alertness, problem solving, tolerance to stress and exercising sound judgment. Duties require high tolerance and adequate coping skills for dealing with loss, grief and bereavement. Good stress reduction and management skills are essential.

V. REMARKS

The foregoing position description is not all-inclusive of the duties that may be assigned to the employee. In order to ensure maximum flexibility and efficiency and to encourage cross training, employees will be assigned additional duties as deemed necessary or desirable by HICHC.