CLINTON COUNTY GOVERNMENT
Job Description

Title: Deputy Treasurer
Department: Treasurer
Position Reports to: Treasurer
Grade Level: H
FLSA Status: Non-Exempt
Position Type: Full-Time
Position Number: 4139-34-11
Bargaining Unit Status: Non-Bargaining
Date: December 1, 2022

Summary: The purpose of this position is to assist the Treasurer in performing the operations of the Treasurer/Tax Claim office and to assume additional responsibility in the absence of the
Treasurer. The work is performed under the direction of the Treasurer.

Essential Functions: The following duties are normal for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

• Assists the Treasurer in performing the daily operations of the office.
• Assists the public; provides information and answers questions regarding taxes; sells a variety of licenses including dog, fishing, hunting, small games of chance, bingo, special raffle licenses; issues sportsman’s pistol permits, boat licenses, dog transfers, etc.
• Collects and prepares receipts for payments; collects payments for license fees, collects money for delinquent real estate taxes, real estate County taxes, etc.
• Assists with Tax Sale procedures; mailings, posters, etc.
• Provides a variety of office support functions including copying, filing and faxing documents, maintaining files, spreadsheets and databases, etc.
• Answers numerous questions on tax sale procedures from property owners, and interested buyers.
• Prepares bank deposits and transfers and relevant accounting reports. Record journal entries for funds coming in and out of bank accounts.
• Balances and reconciles all County bank statements monthly. Prepares and distributes the monthly Treasurer’s Report.
• Enters daily deposits and receipts collected by the Treasurer’s office into the computer system.

Deputy Treasurer December 1, 2022 1

CLINTON COUNTY GOVERNMENT
Job Description

• Enters monthly receipts into computer system for Probation, Register & Recorder,

Prothonotary, District Justice offices, Sheriff, and District Attorney’s office.

• Provides back up for other personnel.
• Records funds collected by tax collectors for County real estate taxes. Records all funds collected by the County; prepares Statements of Commission for tax collector pay.
• Runs year end reports, to finalize all totals for amounts collected during the year for

County Auditors and tax collectors, as well as verify total due, and amounts collected during the year for Auditors that audit the Municipal records at the end of the year.Assists in settling Tax Collectors accounts at year end.

• Disburse payments to Municipalities monthly for current taxes and quarterly for delinquent taxes.
• Files Unidentified Monies report yearly with the PA Revenue.
• Prepare Tax Certifications for Sheriff Sales.
• Distribution of monthly monies collected to all townships, schools, cities, special assessments, etc.
• Advises and assists the Treasurer in all matters relating to the responsibilities given to the

County Treasurer.

• The Deputy carries out the responsibilities of the Treasurer in his/her absence, including but not limited to all fiscal activities, documenting real estate transactions, taxation, financial reporting, receipt/disbursement activity, collection and distribution of all county funds.
• Assumes additional responsibility in the absence of the Treasurer.
• Supervise and allot work to staff, help them in solving the issues related to the work, and understand their problem areas and concerns.
• Performs other related functions as assigned and required.

Deputy Treasurer December 1, 2022 2

CLINTON COUNTY GOVERNMENT
Job Description

Education and Experience: Associate’s degree in accounting or a related field with two or three years of accounting/customer service experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities. Must be able to perform tasks using Microsoft Word and Excel. Requires the ability to multi-task.

Additional Job Requirements: Valid driver’s license, satisfactory pre-employment drug screen, background check, and completion of computer skills testing.

Physical and Mental Abilities Required to Perform Essential Job Functions:

Language abilities and Interpersonal Communication

• Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statues and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.
• Requires the ability to provide first line supervision. Ability to persuade, convince, influence, train and monitor others. Ability to advise and provide interpretation regarding the application of policies, procedures, and standards to specific situations.
• Requires the ability to utilize a variety of reference, descriptive and/or advisory data and information such as financial statements, reports, registers, records, payments, licenses, manuals, policies, procedures, guidelines, and non-routine correspondence.
• Requires the ability to communicate orally and in writing with the Treasurer and all department personnel, other County departments, outside agencies, taxpayers, customers, and the public.
• Mathematical Ability
• Requires the ability to perform addition, subtraction, multiplication and division, calculate percentages and decimals; may require the ability to perform mathematical operations with fractions.

Deputy Treasurer December 1, 2022 3

CLINTON COUNTY GOVERNMENT
Job Description

Physical Requirements

• Requires the ability to operate, maneuver and/or provide simple but continuous adjustments on equipment, machinery and tools such as a computer and other office machines, and/or materials used in performing essential functions.
• Requires the ability to coordinate eyes, hands, feet and limbs in performing coordinates movements such as typing.
• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and pulling of objects weighing five to ten pounds.
• Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sound associated with job-related objects materials and tasks.

Environmental Adaptability

• Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses a very limited risk of injury.

Employee Expectations:

In completing the duties and responsibilities of the Deputy Treasurer, the employee will adhere to all County policies, guidelines, practices and procedures; act as a role model both inside and outside the County, perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.

At-Will-Employment:

The Deputy Treasurer is an at-will employee and serves at the pleasure of the Treasurer of the County of Clinton. The County of Clinton Pennsylvania, is an Equal Opportunity
Employer and does not discriminate on the basis of age, gender, religion, race, color, national origin, ancestry, sexual orientation, or disability.

In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Deputy Treasurer December 1, 2022 4

CLINTON COUNTY GOVERNMENT
Job Description

I have read the job description for Deputy Treasurer, and fully understand the

requirements set forth therein. I hereby accept the position and agree to abide by the requirements and duties set forth. I will perform all duties and responsibilities to the best of my ability.

______________________________________ ______________________________
Signature of Employee Date

_____________________________________ ______________________________
Signature of Supervisor Date

Deputy Treasurer December 1, 2022 5

Job Type: Full-time

Pay: From $34,866.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lock Haven, PA 17745: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting/ Customer Service: 3 years (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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