Duties/ Responsibilities

Percentage of Time

Coordinates and supervises quality technical programs at a state technical college.

• Coordinates and supervises curriculum development for instructional programs.
• Monitors and evaluates instructional activities related to the effect on students; reviews student evaluations.
• Evaluates on an established basis instructional programs to insure that they meet state standards and industry needs.
• Oversees accreditation and continuance activities
• Attends and coordinates on an established basis advisory committee meetings for all instructional programs.
• Organizes teaching assignments on an established basis to equalize teaching loads.

20%

Plans and organizes the unit's work to meet the technical college's objectives. Directs and reviews work assignments.

• Assigns and prioritizes work in keeping with employee skill levels, workloads and completion time frames.
• Monitors classroom instruction and provides feedback to instructional personnel.
• Assists staff in resolving problems encountered in work assignments.
• Evaluates policies, procedures, and processes, on a continual basis, and recommends/implements changes to ensure that assigned work unit is functioning.
• Reviews and approves work schedules and request for leave, training, and travel for all instructional personnel. Approves critical hire requests; responsible for disciplinary issues; acts as reviewing manager for performance plans and evaluations.
• Coordinates orientation training and staff development training for all instructional personnel

15%

Directs the division’s academic services.

• Actively recruits students for technical programs.
• Oversees the division’s enrollment and registration processes.
• Conducts effective career counseling for applicants and currently enrolled students.
• Coordinates effective tech prep activities with local high schools.
• Coordinates job placement activities.
• Resolves student complaints and issues

5%

Promotes the instructional program to public and private organizations.

• Promotes the instructional program to public and private organizations. (Performed by all incumbents)
• Promotes marketing for the instructional program by developing effective plans for publicizing the services available for student recruitment.
• Develops effective student recruitment and retention plans for programs.
• Solicits participation by networking with private industry, local agencies and organizations and other groups within the community.
• May appear on local television and radio shows to promote the technical college as requested.

15%

Prepares the instructional program specifications and budget.

• Reviews and approves all requests for supplies and materials, including all curriculum materials for the program.
• Properly maintains budget controls, records and balances.
• Conducts a complete and accurate inventory of instructional department holdings on a continuous basis.
• Reviews and approves requisitions and the purchasing of all instructional department materials. Completes necessary orders forms accurately and obtains required authorization signatures in accordance with established guidelines and procedures.
• Secures the use of facilities for instructional classes and performs evaluations on the facilities.
• Maintains and updates software and hardware required to fulfill instructional department functions.

5%

• Writes and administers program grant proposals as required.
• Maintains accurate records and statistical information.
• Produces annual reports, financial reports and other reports as required by TCSG and the technical college according to established procedures.
• Collects and compiles related data according to established guidelines.

Represents the department at various internal and external meetings.

• Serves as department's liaison to the assigned educational departments/entities.
• Attends regularly scheduled and special meetings to plan activities involving educational programs and staff, as required.
• Actively participates in conferences, inter-agency councils and other activities.
• Provides feedback from meetings attended to supervisor and staff in a thorough and timely manner.

10%

Supervises subordinate employees, setting the example of accountability for goals and outcomes.

• Creates and maintains a high performance environment characterized by positive leadership and a strong team orientation.

• Defines goals and/or required results at beginning of performance period.
• Communicates regularly with staff on progress toward defined goals and/or required results, providing specific feedback and initiating corrective action when defined goals and/or required results are not met.
• Evaluates employees at scheduled intervals, obtains and considers all relevant information in evaluations.
• Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate.
• Monitors the activities of personnel to ensure compliance with TCSG, college, and division policies and procedures.

20%

Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.

• Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.
• Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.
• Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in respond to process change and adapts to and accommodates new methods and procedures.
• Accepts direction and feedback from supervisor and follows through appropriately.
• Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.

15%

Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

• May perform all teaching duties as described in the job description for instructors.
• May be required to act as a Campus Security Authority, completing all responsibilities and trainings that go along with the initiative.

5%

Physical Demands:

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

O

Requires having a P-Card.

N

Driving is a responsibility of this position.

O

This position will have direct interaction or care of children under the age of 18 or direct patient care.

O

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

O

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

O

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

O

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

O

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

O

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

O

Noisy environments.

O

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

O

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

N

Work in outdoor elements such as precipitation and wind.

O

Assessing the accuracy, neatness and thoroughness of the work assigned.

C