Dare County Schools

School Data Manager

Reports to: Principal/PowerSchool Lead

Purpose: To supervise and manage the student information system at the school level.

DATA MANAGER RESPONSIBILITIES:

• Maintains and utilizes the computerized student information system - PowerSchool
• Selects data from varied sources, and summarizes and analyzes information for building and school system administrators and State Department of Public Instruction
• Prepares customized reports for local school needs
• Prepares and/or maintains computer records of student attendance; enters data from submitted forms; reviews late-arrival forms, and reconciles with absences to create “tardy” lists; reviews check-out forms and reconciles with absences to create “early leave” lists
• Prepares attendance reports and reconciles manual and computer reports monthly
• Sends correspondence to parents to advise them of excessive absences according to established policies and procedures
• Maintains, generates, and distributes student demographic, scheduling, and grading information
• Runs and distributes report cards and related academic reports
• Prepares and/or maintains students discipline data and produces statistical reports of the data
• Maintains records of student suspensions, student withdrawal from school, record of reasons for student withdrawal and students’ plans and prepares periodic statistical reports
• Prepares and/or maintains various files, and reports exceptional children being served by school as it relates to the student information system
• In conjunction with the school’s Instructional Technology Facilitator, provides information and/or training to school staff on the use of the student information system and application of data from the system
• Coordinates user security within the student information system with district personnel
• Attends conferences and classes to develop and maintain knowledge of database management and the student information system
• Facilitates transfer of student information between schools
• Performs advanced scheduling, which includes assisting administrators in determining needs and identifying solutions when less than 100% scheduled
• Continuously maintains student schedules throughout the academic school year
• Designs complex reports/electronic files that require identifying a variety of databases from which to retrieve information
• Builds new databases to generate special reports/electronic files designing formats in which to display data
• Processes information and forms for obtaining academic progress information
• Interfaces with a teacher electronic grade book
• Configures and maintains auto dialers that interface with student information system
• Other duties as assigned.

KNOWLEDGE AND ABILITIES:

• Knowledge of the principles, practices and procedures of public school data management procedures, preferred.
• Ability to make decisions, in conjunction with the school principal and/or district data lead, in accordance with NC Public Schools Student Attendance and Student Accounting Manual and school system policies and procedures.
• Ability to exercise judgment and initiative within the guidelines and policies established by the system.
• Ability to establish and maintain effective working relationships and collaborate with the school and district staff.
• Ability to operate standard office machines and popular computer-driven word processing spreadsheets and file maintenance programs.

TRAINING AND EXPERIENCE:

• Minimum high school diploma required.
• Experience with data management systems, preferred.
• Experience working in a public school setting, preferred.