A financial controller administers all financial activities of the hotel; implements and monitors effective controls and procedures, prepares accurate and prompt reports and analysis, and provides advice and input on financial decisions impacting the hotel.

Core Responsibilities:

1. Payroll

• Send all payroll documents for timely processing
• Resolve any tip-reporting discrepancies once notified
• Review and correct time data in Timesaver daily
• Complete the bi-weekly manager sign-off in Timesaver
• Send payroll spreadsheet to coordinator for benefit and tip entries by Monday
• Review the preview payroll reports to ensure accuracy of payroll
• Run, sign, and date the final version of the payroll register and personnel change report, before paychecks are dispersed on the scheduled pay date

2. Accounts Payable:

• Create purchase orders for all expenses before the expense is incurred
• Ensure proper coding and accurate order counts of all expenses
• Review received invoices and purchase orders
• Communicate purchase orders that need to be closed in the operating system

3. Accounts Receivable:

• Collect all open and future accounts receivable balances
• Review and post payments made to the lockbox or any wire payments

4. Month-End:

• Research and resolve all bank reconciliation discrepancies between the general ledger and actual bank activity
• Complete month-end documentation and submit it before the corporate deadline
• Collect tax exemptions documentation and provide it to corporate accounting

5. Research and respond to corporate on all open chargebacks inquiries

6. Update and complete the cash over/short tracking

7. Complete all cash-related tasks (preparation of the deposits & change orders)

8. Maintain daily audit pack and other on-property audit compliance processes/standards

9. Provide all audit documentation to corporate for any audit compliance requests

10. Complete 30/60/90 forecast files and update mid-month forecasts per the predetermined schedule

This job description is not an exhaustive list of all job functions that are required of an employee in this position. Therefore, other duties may be asked of an employee in this position from time to time.