TITLE ADMINISTRATOR I

Revision Date: SEPTEMBER 2022 Reports to: DEPUTY ASSESSOR - ADMINISTRATION
Status: PART-TIME Department: ASSESSOR
FLSA Status: NON-EXEMPT Job Grade: 28

POSITION SUMMARY: This position is responsible for a variety of duties, ranging from clerical to highly complex, relating to the research, organization and verification of property ownership, location, valuation and taxation data through deeds and other recorded documentation. Accurately and timely transfers title on all property sales and transactions not requiring a reconfiguration of land. Processes senior and veteran property tax exemption applications. Assists with assessment and appraisal projects. Provides accurate information and assistance to the public.

SUPERVISION:
Provided – Occasional direction for Administrative Assistant

Received - General Direction; works under the supervision of Deputy Assessor -
Administration

ESSENTIAL FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists the public at front counter, via email or letter and over telephone: appropriately greets customers, assesses situations, answers questions related to title and transfer, assessment and valuation procedures, calculates estimated taxes, locates records, and completes transactions. Refers public to proper sources of information. Promotes positive and helpful customer service.
• Educates and trains the public regarding operation of website search capabilities.

Includes use of Gunnison County website, Secretary of State website, the Veteran’s Administration website and the Department of Property Taxation website.

• Transfers title to all properties not requiring a reconfiguration of land (known as “straight across transfers”). Researches and resolves issues impeding title transfer such as errors on recorded documents.
• Obtains documents pertaining to ownership of manufactured housing, real and personal property, including deeds, easements, court documents, plats, death certificates, and related documents. Examines recorded documents to determine their validity and conformity to statutory requirements.
• Interprets and depicts legal descriptions, including complex metes and bounds descriptions, for the purposes of identifying associated property records.
• Updates ownership records based on recorded documents. Maintains and validates both property location and mailing address records based on address changes and corrections.
• Recognizes and researches basic ownership and mapping issues, including legal description oversights and property ownership omissions. Communicates with Dept. of Property Taxation, County Attorneys, private attorneys, title companies and other individuals necessary to solve title transfer problems. Provides research education to the public regarding property chain of title and other related issues.
• Maintains extensive office filing system including Notices of Valuations, Notices of Determination, property assessment change records, problem transaction logs, plat maps, subdivision maps, aerial maps, declarations, and all office correspondence.
• Acquires solid understanding of Assessor software system (Harris Govern) within six months of employment.
• Must satisfactorily complete Introduction to Assessment within the first year of employment. Must attend Basic Title Conveyance, then Advanced Title Conveyance as soon as possible after the first year of employment. Courses are offered by the Division of Property Taxation.
• Performs all other appropriate duties and tasks as assigned.

QUALIFICATIONS/EDUCATION:

• High school diploma or equivalent required; Bachelor’s degree preferable.

KNOWLEDGE/SKILLS:

• General office practice and procedures.
• Routine software and business application including, but not limited to, word processing, spreadsheets and databases.
• Communicate clearly and concisely, both verbally and in writing.
• Produce grammatically correct written information appropriate for the intended audience.
• Possess accuracy and attention to detail.
• Strong organizational skills and ability to prioritize workload.
• Work quietly in open-office setting, without unnecessarily distracting or interrupting others.
• Serve the public in a friendly and efficient manner and handle customers of all varieties and temperaments with diplomacy.
• Listen to others and seek to gain understanding by facilitating an open exchange of ideas.
• Display a high level of initiative, effort and commitment towards completing assignments in a timely accurate manner; motivated to achieve; demonstrate responsible behavior.
• Perform duties independently without close supervision.
• Handle multiple projects simultaneously and plan future projects concurrently.
• Organize material and present information clearly and concisely in verbal and written form.
• Identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives; and make thoughtful recommendations and decisions.
• Apply logic to define problems, collect data, and make reasonable conclusions.
• Make sound, well informed and objective decisions; perceive the impact and implication of decisions; commit to action to accomplish goals; embrace change.
• Adapt behavior and work methods in response to new information, changing conditions or unexpected obstacles; handle ambiguity effectively.
• Display high standards of ethical conduct and understands the impact of violating these standards on an organization, self and others.
• Contribute to maintaining the integrity of the department culture and County organization.
• Is trustworthy.
• Read and comprehend department and County rules, regulations, policies and standard operating procedures.
• Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.

SPECIAL REQUIREMENTS:

• Must possess a valid Colorado driver’s license.
• Must complete ICS 100 and ICS 700 within the first year of employment.
• The following courses must be taken within the first two years of employment: o Introduction to Assessment o Basic Title Conveyance o Advanced Title Conveyance o Ownership, Legal Description & Mapping o Manufactured Homes

COMPETENCIES:

• TECHNICAL & FUNCTIONAL EXPERTISE
• CUSTOMER SERVICE
• FOCUS
• COMMUNICATION, COLLABORATION, & TEAMWORK
• INDIVIDUAL & SHARED ACCOUNTABILITY

PHYSICAL REQUIREMENTS:
STRENGTH
LIGHT – Exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demands are in excess of those of sedentary work. Light work usually requires walking or standing to a significant degree.

MOVEMENT
STANDING – Particularly for sustained periods of time.

WALKING – Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

HANDLING – Seizing, holding, grasping, turning, or otherwise working with hand or hands.
Fingers are involved only to the extent that they are an extension of the hand.

FINGER USE – Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.

AUDITORY
TALKING - Expressing or exchanging ideas by means of the spoken word. Talking is

important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

HEARING - Perceiving the nature of sounds. Used for those activities which require ability to receive detailed information through oral communication, and to make fine discriminations in sounds, such as when making fine adjustments on running engines.

VISION
NEAR ACUITY – Clarity of vision at 20 inches or less.

ADJUSTMENT – Correction of lens of eye to bring an object into sharp focus.

FIELD OF VISION – Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point.

EQUIPMENT UTILIZED
Office equipment such as computer, projector, copier, fax, etc.

COMPUTER USE
Constantly: 5.5 to 8 hours/day

BENEFITS:

• Housing is held for Gunnison County Employees and may be available for you to rent • Vacation Leave • Sick Leave • Personal leave • County 401(a) Retirement Program • 457 Deferred Comp Plan Match Program • Employee Assistance Program • Mandatory 401(a) 3% Contribution to CRA - Empower Retirement. • 401(a) 3% Employer Contribution match • Voluntary 457(b) Pre-tax or After-tax Contribution to CRA - Empower Retirement. • 457(b) Up to a 2% Employer Contribution match

Job Type: Part-time

Pay: $2,688.75 - $3,060.75 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Ability to commute/relocate:

• Gunnison, CO: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Please Note :
clarksqn.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, clarksqn.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.