Grade: T23

The Center for Urban Bioethics envisions a more ethical world where individuals and communities have equitable capacity for health. We are committed to eliminating health disparities through education and research, and dedicated to creating community engaged, trauma informed, and culturally aware research and programs. The Administrative Specialist provides detail oriented, consistent, and professional administrative support to the department, ensuring the success and efficiency of recruitment and hiring process and providing daily programmatic assistance to community-based programs.

Under supervision of the Center’s Director of Operations and Program Lead, The Administrative Specialist completes administrative tasks, such as; posting job positions and reviewing applicants; communicating and coordinating with recruits and new hires; screening incoming calls and correspondence and responding independently when possible; preparing records such as agendas, notices, minutes, and resolutions for program meetings; arranging complex and detailed travel and event plans itineraries, and schedules; compiling documents for University Offices including HR, Compliance, and Purchasing including reimbursements; places orders, manages inventory, and receives deliveries as directed by Program Lead.

Responsibilities include: Provide proactive recruitment, hiring, and onboarding support to Center Operations Director including reviewing and posting job descriptions, monitoring applicants and assisting with applications, and maintaining close communication with applicants; assist all new hires with completing onboarding materials, including obtaining necessary certifications and employment verification; screens incoming calls and correspondence and responds independently when possible; arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and other support needed to ensure success; assists program leads with obtaining materials for daily operations, including ordering supplies, managing delivery, resolving issues with vendors, and tracking inventory; demonstrates or instructs work processes and procedures and utilization of Temple systems such as TU Marketplace, Kronos, Taleo and others within department as needed; manages supervisor and program lead’s calendar and independently schedules appointments; resolves varied problems under minimal supervision and within established policies and procedures; models a high level of professionalism and organizational ability, including awareness of and adherence to Temple’s Code of Conduct and University Employment Standards; interacts with teammates, community members, and justice-involved individuals in culturally humble and trauma aware manner. Performs other duties as assigned.

Required Education & Experience:
At least 2 years of directly related administrative and human resource experience. An equivalent combination of education and experience may be considered

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.