Florida State University Panama City - Finance and Administration Department is looking for an Administrative Associate.

This position is responsible for administrative duties including HR transactions, procurement, and travel for the PCC Facilities, Operations and Maintenance Department and the PCC Police and Public Safety Department which include the following duties:

• Work closely with both departments to ensure that University, local, state, and federal policies are upheld.
• Responsible for Purchasing for both departments, prepare and enter requisitions, change orders, and payment request forms, obtain product information, ensure proper department/budget has been confirmed, enter procurement/receiving information in the purchasing system, communicate/trouble-shoot with suppliers as needed, and advise suppliers of liability insurance requirement.
• Serve both departments as HR Representative. Assist with time entry, inform staff of HR deadlines, verify Cost Center Reports and submit payroll certification reports, print/ distribute timecards and review each pay period for accuracy, verify leave balances.
• Distribute work requests for repair and clean-up for maintenance and custodial services, serve as dispatcher via two-way radio for Maintenance services and for Police Department when officers cannot be reached by phone.
• Assist with campus issuance and collection of university keys, post laminated signs on each building for Holiday and other University closures and/or modified schedules.
• Assist with facility use requests, setup instructions and special requests, prepare various daily, monthly, or yearly reports as needed by F&A management, FO& M department manager, and Police lieutenant, act as inventory representative for annual inventory count and verification for both departments.
• Act as back-up for shipping/receiving for the Mail Center, back-up for the campus switchboard, and various other duties as needed.

High School graduate plus three years of applicable experience.

• Ability to perform accurately in a detail-oriented environment.
• Effective customer service skills.
• Ability to organize, prioritize, and meet deadlines.
• Knowledge of Microsoft Office Suite and basic computer applications and functions.
• Experience providing a high level of customer service through professional email correspondence, telephone, and in-person.
• Ability to establish and maintain effective working relationships.

Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Please contact Dennis Griffin for more information at dgriffin@pc.fsu.edu.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

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If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled.

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.