The Administrative Assistant for the School of Advanced Manufacturing, Engineering and Applied Science services as assistant to the Dean and provides comprehensive support to the school assisting with planning, maintaining, and evaluating the overall operations administrative functions

Administrative and Secretarial Support for the School Responsibilities

• Provide assistance to faculty, staff, and students
• Prioritize and coordinate the work of the office
• Provide leadership, support, and organization for the administrative functions of the School Office
• Maintain records including collecting data, preparing operational and historical reports, and accurate record keeping of grants and other correspondence.
• Budgets/Records Management/Inventory Control
• Participate in planning.
• Assist School Dean in providing administrative oversight of all School functions.
• Keep accurate and complete records for all School functions, including various monetary budgets, especially the supplies & expenses portion
• Order and maintain necessary office supplies for School employees
• Coordination of all School purchases with Business Office personnel.
  
  Direct Instructional Support
• Problem solves in support of full-and part-time faculty and staff
• Assist instructional chairs and managers in managing the timely flow of information and operational transactions, including scheduling and curriculum. Leadership
• Assist School Dean or designee in planning and carrying out special projects, serving as liaison to the academic administrative support team and other special projects.
• Other duties as assigned, including supervision of work studies and part-time hourly personnel, support of other academic divisions by carrying out similar responsibilities and tasks as a member of a team

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Associate degree in a related field
• Minimum three (3) years’ experience in an administrative support environment
• Excellent communication and organizational skills
• Proficiency in Microsoft Suites (including Word, Excel, Power Point, Outlook, Teams)
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Ability to work efficiently and effectively as a team member in a multi-tasking environment under potentially stressful conditions
• Ability to process verbal and numeric information accurately and quickly
• Ability to handle difficult situations to reach positive solutions
• Ability to move around freely in an office environment, reach into filing cabinets and to lift and move up to 30 pounds

• Bachelor's degree
• Three (3) plus years in a college academic administration environment

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.