OES Equipment, a fast-paced supply and rental equipment company in the construction industry, is looking for a detail oriented Administrative Assistant to assist our team. We are seeking a highly organized and dependable team player to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our internal and external customers and vendors.

The Administrative Assistant will be responsible for the following:

· Analyze new vendor requests from end user for material purchases

o Determine if adding new vendor aligns with global initiatives, provide alternative vendors, if needed

o Submit new vendor request in Coupa and follow up with vendor for timely completion of required information

· Ensure accurate pricing is uploaded into RentalMan for nationally and locally priced items

· Manage purchase order and inventory

o Follow up on delivery status and tracking information from vendors, update purchase order and branch accordingly

· Facilitate transfers between branches

o Follow up with branches on shipping status and tracking information

o Review Open Transfer reports and follow up with branches

Required Skills:

· Excellent listening and communication skills

· Strong organization skills and file maintenance

· Intermediate proficiency in Microsoft Office Suite

· Positive interpersonal skills with strong attention to detail

· Ability to work in both a team environment and independently

· Ability to thrive in a multitasking environment

· Construction supply and equipment industry knowledge a plus

· Experience with RentalMan (Wynne Software) and Coupa preferred

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Administrative: 1 year (Preferred)
• Construction: 1 year (Preferred)

Work Location: One location

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