Administrative Assistant III to the Principal Job at Portland Public Schools, Maine
- Maine State fingerprint (CHRC) authorization. Cost $70. Website: http://www.maine.gov/doe/cert/fingerprinting/index.html
JobID: 3445
Position Type:
SCHOOL SECRETARY/Administrative Assistant III
SCHOOL SECRETARY/Administrative Assistant III
Date Posted:
4/13/2023
4/13/2023
Location:
Portland High School
Portland High School
Date Available:
07/01/2023
07/01/2023
Closing Date:
04/28/2023
Portland High School is seeing an Administrative Assistant to the Principal.
04/28/2023
The position requires organization, excellent computer skills, and ability to work with various groups and individuals. Strong interpersonal skills required; work involves being in a very fast paced office setting with a variety of tasks and the ability to manage multiple tasks at the same time happens often. Prior experience in a school setting valuable.
Adminstrative Assistant Responsibilities include: School Budget preparation, Purchase orders, pay invoices for the whole school. Prepare Budget in Munis for following school year and prepare quarterly Newsletter, and monthly Blue & White Calendar for school year.
Various technology programs including: School Messenger, Bell Scheduler, Door Codes, Munis, Infinite Campus, Frontline, Help Desk, Parent Portal, Workers Comp, Google email, address book of staff, google docs and google forms, Website, Security Cameras. Oversee payroll forms each week for staff and ed techs subbing. Manage and keep track of keys, parking cards/tags for garage and student parking permits.
Organize substitute teachers and sub folders. Work with various department and staff from the city and Merrill Auditorium.
Responsibilities include graduation planning: Checklists, diplomas, caps & gowns, tickets, stage seating, Grad Program, Keep master list grads and non-grads, prepare Brown Medals.
The position includes keeping track of crisis plans, and other safety planning.
This position manages three other admin assistants and works closely with Administrators and Cluster Coordinators.
CREDENTIAL REQUIREMENTS:
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