Administrative Assistant (Training Center)

SHIFT: Full-Time, Days

BENEFITS:

• Weekly Paychecks

• Health, Dental, Life Insurance

• Retirement 401k

• Generous Paid Time Off

JOB DESCRIPTION:

Performs clerical support in accordance with established procedures as directed by the NAT program coordinator

RESPONSIBILITIES:

• Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class

• Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class

• Welcome students and all who enter the training center

• Monitor time clock and ensure trainees are punching in and out

• Ensure Testing Lab is prepared for testing days

• Act as a volunteer for testing candidates when needed

• Maintains resident rights by following HIPAA privacy, security and confidentiality standards

• Access Certification exam results, document, and maintain in training folder

• Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate

• Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up

• Responsible for ordering supplies

• Incoming and Outgoing mail

• Assist NAT students with questions pertaining to schedule, payroll, transportation and program

• Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date

• Answering calls

• Photocopying and material and distribution

• Assist with creating and printing of various certifications

• Laminate as needed

• Performs any other duties necessary as assigned by Supervisor

REQUIREMENTS:

• Minimum 18 years of age

• Experience in long-term care facility preferred

• Experience of at least 1 year in a clerical setting, required

• Proficiency in the Microsoft Office suite, such as Excel and Word, required.

• Ability to handle a fast-paced environment

• Filing paperwork, answering and transferring calls

• Able to lift up to 20 pounds

• Strong written and verbal communication skills; able to follow written and verbal instructions

• Able to perform tasks while upholding high standards of quality, cleanliness, and kindness

APPLY ONLINE OR SEND YOUR RESUME TO:

Compass East

Attn: Susan Mann, Training Program Coordinator

425 Michigan Avenue

Buffalo, NY 14203

CALL: 716-829-1937 for more information

ABOUT US:

The McGuire Group is a portfolio of six health care facilities in New York state, including: Autumn View Health Care Facility in Hamburg; Brookhaven Health Care Facility in East Patchogue; Garden Gate Health Care Facility in Cheektowaga; Harris Hill Nursing Facility in Williamsville; Northgate Health Care Facility in North Tonawanda and Seneca Health Care Center in West Seneca. We’re proud to be a family of high-quality health care providers that also includes Absolut Care, Taconic Health Care and VestraCare.

Our team is comprised of charismatic, smile-bringing, life-saving, compassionate caregivers who love to make a difference in the lives of our residents. Together, we have the privilege of caring for and learning from more than 2,800 extraordinary legends while providing them with superior levels of nursing and rehabilitative services.

Our collective stories; our legends are what help define our organization and the outstanding care we provide. We are Legends Caring for Legends, and we invite you to join our team!

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overnight shift
• Weekend availability

Work Location: One location

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