NOTE: This is a Los Angeles-Based Position. LENAX Does Not Pay for Relocation or Travel Expenses for Interviews or if selected for a position. Candidates selected to move forward in the interview process must be available to interview within 48 - 72 hours notification.

About Lenax Construction Services, Inc.

Since its inception in 1993, Lenax Construction Services, Inc. (LENAX) has provided quality construction services and project controls to a diverse range of engineering, design, and construction firms. LENAX services a broad range of markets, including airports, transportation, industrial, correctional, universities, and marine. LENAX is a goal-oriented and customer-driven independent consulting business, aimed at adding value and strength to our clients program teams by providing expertise in current pricing and economic trends, while utilizing the most up to date means and methods in the construction and design industries.

LENAX is looking for an Administrative Assistant to support an aviation sector construction program's Finance Team. The position s scope of responsibilities will include, but are not limited to, assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; and providing other administrative support to the group, as needed.

Essential Job Duties - The Administrative Assistant s duties include, but are not limited to the following:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Receive direction from immediate supervisor in completing non-routine assignments.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• Scan documents and reports as required.
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports as directed by immediate supervisor,
• Originate correspondence and reports not requiring the personal attention of immediate supervisor.
• Prepare general correspondence and maintains general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Contribute to the advancement of the program group's goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate.

Job Qualifications - To effectively perform the essential functions of the job, candidates must meet the following position specifications

Education / Relevant Years Experience

• A High school diploma (or equivalent), and three-to-five (3 – 5) years of relevant work experience, required.

Professional Experience Level & Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required.
• A working knowledge of public sector policies and procedures is preferred.
• Self-starter, multi-tasker.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Flexible attitude to changing conditions.
• Accountable and dependable to follow through with tasks/projects.
• Prior work experience working in a construction project office and/or supporting public agency s construction programs would be highly beneficial.

Hardware/Software/Systems & Related

• Proficiency in Microsoft Office Suite of software is required.
• Demonstrated proficiency in keyboarding skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
• Prolog or similar experience is required.

Other

• May assume other duties as required/needed.
• May be required to work past regular work shift.
• May be required to work various shifts as needed.

This position will be a full-time, regular, non-exempt status, with a pay range of $21.00/hr. - $27.00/hr., depending upon candidate qualifications for the position.

Salary expectations must be included for all applicants. Applications without salary expectations may not be considered. A project-based resume and/or list of previous projects supported/worked-on may be requested as well, if not included.

Note: All candidates must meet the client s COVID-19 Safety policies, including being fully-vaccinated against COVID-19; or, being approved for an authorized exemption, and performing weekly testing.

This is not a fully-remote position. If the position can be performed remotely, the individual may be approved for a hybrid schedule—working onsite Tuesday, Wednesday and Thursday; and then Teleworking on Mondays and/or Fridays.

LENAX employees enjoy a competitive compensation and benefits package, including but not limited to:

• Three (3) weeks (120 hours) Paid Time Off (PTO)
• Eight (8) Company-Paid Holidays
• A wide selection of medical plans and with a generous employer base plan-HMO, PPO, HSA/EPO options available; Dental, Vision, and Chiropractic/Acupuncture benefits
• 401-k Retirement Savings Plan with employer matching
• Educational Assistance

Lenax Construction Services is a Drug-free Workplace and an Equal Opportunity Employer