Innova Solutions is immediately hiring for an Administrative Assistant

Position type: Full-time, Contract

Duration: 6+ Month

Location: Miami FL 33122

As an Administrative Assistant, you will:

Job Summary

The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment. The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Responsibilities:

• Planning and coordinating meeting arrangements including travel and lodging.

• Calendar management of meetings and details for events and/or meetings for managers and/or for department.

• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.

• Composing and producing documents, maintaining relevant databases and related records.

• Updating and maintaining departmental websites.

• Researching, analyzing and summarizing data for reports independently.

• Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.

• Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.

• Communicating effectively, screening and prioritizing incoming calls.

• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.

• Problem solving routine problems and communications where the response is based on existing procedures;

• Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.

• Typing and proofreading documents produced by others.

• Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.

• Being exposed to confidential information and handling confidential matters.

Qualifications:

• High School Education or equivalent preferred.

• Minimum of one to two years of administrative support experience preferred.

• Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.

• Internet search skills as relevant to the position and knowledgeable with using computer applications.

• Standard report generation; office administrative practices and procedures.

• Skilled with meeting critical deadlines and good time management skills preferred.

• Strong analytical, problem solving, basic research, and time management skills

• Requires very good verbal and written communication and listening skills.

• Ability to deal successfully with the public in person and over the telephone.

• Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team

• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.

• Friendly and professional demeanor and initiative to seek improvements to processes preferred.

• Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

The ideal candidate will have: 2-3 Years of Administrative Support experience and Experience in Ocean forwarding and customer service.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Dishank Sharma

Sr Associate

PAY RANGE AND BENEFITS:

Pay Range*: $13.68- $17.73 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

· One of Largest IT Consulting Staffing firms in the USA – Recognized as #4 by Staffing Industry Analysts (SIA 2022)

· ClearlyRated® Client Diamond Award Winner (2020)

· One of the Largest Certified MBE Companies in the NMSDC Network (2022)

· Advanced Tier Services partner with AWS and Gold with MS

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.comor (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Job Type: Contract

Salary: $13.68 - $17.73 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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