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  Requisitioning and expediting purchase orders electronically for maintenance, repair and operation supplies.
• Maintain efficient operation of the Brook Lane WorxHub software program for work order and preventative maintenance.
• Coordinates staff training requirements and schedules as needed.
• Type correspondence, minutes, reports, policies and other documents as required.
• Responsible for EVS scheduling, EVS supply orders, and EVS timekeeping in ADP.
• Provides secretarial services for the Housekeeping Supervisor as necessary.
• Maintains correspondence and material files on the following: on-call schedule, telephone system, pager system, water/sewage department, hazardous waste, medical equipment, generators, refrigerator temperature logs, fire safety information and other files as appropriate.
• Maintains policies and procedures manual for the Maintenance and Housekeeping departments and is able to direct staff to appropriate sections therein.
• Maintains the department’s records that are required for Joint Commission inspections.
• Provides the following to the Facilities Director for monthly Safety Committee: Work order load analysis reported monthly, Joint Commission tracking/reporting reported monthly, and High and Low risk medical equipment inventory and inspections reported yearly.
• Maintains medical equipment inventory listing. Schedules annual testing and service. Prepares yearly Medical Equipment Report for Safety Committee.
• Coverage for the Administration Building switchboard one a day as needed.
• Assists with arranging and setting-up ZOOM meetings.

QUALIFICATIONS/ REQUIREMENTS:

• Training in general office work, including intermediate computer skills and three years advanced secretarial services beyond the high school level is required. Secretarial experience in a field relating to Facilities is preferred.
• Must be proficient in Microsoft Office 365.
• Be able to read, write, and speak the English language fluently.
• Able to demonstrate good phone etiquette.
• Type accurately at a responsible rate of speed and edit to ensure spelling.
• Must be able to use basic office equipment and the computer.
• Able to establish priorities, deal with considerable work detail, and function at a high level of independence.

• Maintain a quiet and resourceful work atmosphere, as well as effective relationships with staff, such to be conducive to effective working conditions in which high standards can be maintained.