Administrative Assistant

About Us

The AmeriCorps Foster Grandparent Program of the Area Agency on Aging of Palm Beach/Treasure Coast places limited-income senior volunteers in public school classrooms to mentor and tutor young students under the guidance of the classroom teacher.

The Agency and the Foster Grandparent Program are committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members.

Overview

The Administrative Assistant is someone who is comfortable with computers, general office tasks, and excels at both verbal and written communication. This role compiles, updates and maintains spreadsheets, databases and paper files and works closely with fiscal to calculate and verify time sheets.

The Ideal Candidate

• Is a dependable professional who works well independently and as part of a team
• Has a customer service mindset and a can-do attitude
• Has effective communication, interpersonal skills and the ability to incorporate appropriate phone etiquette
• Enjoys being a part of an AmeriCorps program that enriches the lives of senior volunteers and impacts the lives of young students

If this sounds like you, we invite you to keep reading and apply!

Responsibilities

• Reviews, updates and maintains files, collects missing documents, signatures and all requirements to complete and maintain necessary electronic and paper files for each volunteer
• Works closely with fiscal to calculate and verify timesheets
• Copies data and compiles records and reports
• Inputs and retrieves data from various computer systems
• Assists with the preparation and implementation of in-services for volunteers

Qualifications

• High School Diploma or GED
• Related administrative work experience preferred
• Tech savvy; ability to navigate multiple systems including Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• High level of understanding of Excel and Outlook
• High degree of proficiency in time management and prioritization
• Must possess diligence and an attention to detail

Job Type: Full-time

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Palm Beach, FL 33407: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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