State Systems, Inc. is seeking an Accounts Payable Specialist to help keep office operations organized, efficient, and smooth. This individual must adhere to the company’s confidentiality rules and provide an accurate report of cash flow.

Are you able to multitask and prioritize your responsibilities? Do you have excellent organizational skills? If so, we want you to join our team!

This position is full-time and requires attendance on-site at our Memphis office.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

· Checks and approves all vouchers for payment.

· Accurately enters invoices to be paid into automated system.

· Processes checks requested as needed, including employee expense checks.

· Ensure that all items to be paid follow the approval guidelines.

· Keen attention to detail and accuracy.

· Prepares invoice deduction notices as necessary, as well as inputting vendor credits.

· Audits freight bills against freight manifest.

· Answers all vendor inquiries.

· Analyzes vendor accounts and makes recommendations as needed.

· Prints all accounts payable reports and maintains all accounts payable files.

· Prepares analysis of accounts, as required.

· Assists in monthly closings.

· Assists with accounts receivable and special projects, as necessary.

· Back-up for answering phones and greeting guests.

· Professional team player.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate degree (A.A.) or equivalent from two-year college or technical school; and minimum of two years related experience and/or training; or equivalent combination of education and experience preferred.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

To perform this job successfully, an individual should possess strong computer skills. Proficient in Microsoft Excel, Word and other MS Office products as well experience with receivable and collection functions of accounting system software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Memphis, TN 38134: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 4 years (Required)
• Accounting software: 4 years (Required)
• Microsoft Excel: 4 years (Required)
• Microsoft Word: 4 years (Required)
• Microsoft Outlook: 4 years (Required)

Work Location: In person

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