Accounts Payable Administrator

The Accounts Payable Administrator will be responsible for efficiently performing the assigned aspects of the accounts payable process. The AP Administrator will be required to perform job duties in a manner that ensures timely and accurate payments to vendors and postings to CDK and for providing excellent customer service and administrative support as it relates to maintaining the credit lines and processing the payments from service and parts customers.

The AP Administrator reports to the Accounting Manager.

Responsibilities

• Independently operate the required systems to process invoices through the workflow.
• Verify, enter and/or correct applicable invoice attributes through the workflow.
• Reconcile vendor statements and maintain strong vendor relationships:
• Ensure accurate invoice processing.
• Ensure timely expense allocation and vendor payments.
• Resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.
• Process the daily deposit and reconcile corresponding schedules.
• Contact vendors to obtain payment for outstanding credit balances.
• Identify "Special Processing" and/or "Statement" Invoices.
• Assist with department projects and provide other information as needed.
• Proactively track "Vital Services" invoices through the workflow to ensure services continue uninterrupted.
• Provide prompt and friendly customer service to vendors and stores.
• Proactively communicate with your supervisor:
• Communicate errors, unusual items, proposed solutions and process improvement opportunities.
• Inform supervisor of excessive, undemanding or unbalanced workload
• Accurately process payments and refunds in a timely manner.
• Reconcile AP schedules within the timeframe set forth in company policy.
• Review credit applications for completeness and ensure systems are updated to include the entirety of customer information included in the application.
• Research and resolve account discrepancies.
• Resolve billing issues.
• Research and respond to inquiries from service and parts customers within the timeframe that aligns with established service level agreements.
• Process annual 1099s

Skills and Qualifications

• Detail oriented with strong organizational skills
• Proficiency in Microsoft Office Suite, especially Excel
• Excellent communication skills both written and oral
• Critical thinker, active listener and effective time manager.
• A team player who is focused on providing exemplary customer service.

• Flexible and able to adapt to changing priorities, delays, or unexpected events in the workplace and/or in job responsibilities and expectations. Sense of urgency
• Ability to operate in a confidential, professional, positive team atmosphere
• Ability to work independently and as part of a team
• 1-2 years previous accounts payable/receivable experience (preferred)
• Previous customer service experience
• Associates or Bachelors degree is a plus

Competencies

• Does the right thing, takes action and adapts to change
• Self-motivates, believes in accountability, focuses on results, makes plans and follows through
• Believes in humility, shares best practices, desires to keep learning, measures performance and adapts to improve results
• Thrives on a team, stays positive, lives our values

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. *

• Up to 1/3 of time: standing, walking, lifting up to 25 pounds
• Up to 2/3 of time: sitting, kneeling, reaching, talking, hearing

*Reasonable accommodations may be made to enable individuals to perform the essential functions.

NOTE: This is not necessarily an exhaustive list of responsibilities, skills, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed.

Additional Employee Benefits:

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Paid Life Insurance
• 401(k) Retirement Plan

High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Escondido, CA 92029: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: One location

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