The Accounting / HR Administrative Assistant is responsible for handling general office and clerical duties including Accounts Payable processes, payroll submissions, employee documentation for onboarding and off boarding, and other HR-related responsibilities. In this role, it is crucial to be able to handle multiple tasks/projects simultaneously. Effective communication with facility staff members, club members/owners, and centralized Accounting and HR-Payroll Services is critical. Attention to detail and strong interpersonal skills are requirements.

General Description of Duties and Responsibilities:
1. Accounting and General Office

• Assist in maintaining Accounts Receivable records.
• Maintain accurate and organized accounting information for posting to the general ledger.
• Route Accounts Payable invoices for approval and posting in accounting system.
• Provide and maintain reports to support monthly and interim reporting cycles.
• Managing data base, files, reports, records and spreadsheets.
• Assist team with administrative tasks.
• Perform ad hoc administrative duties at the request of the General Manager, Property Controller, and Department managers.

2. Human Resources

• Handle all matters with confidentiality, sensitivity and knowledge.
• Responsible for preparation of bi-weekly payroll submission.
• Validate tip & gratuity payments submitted through payroll to ensure proper payment and to enable monthly reconciliation to the General Ledger.
• Act as a resource for Hiring managers on established forms and procedures including the utilization of the centralized HR platform.
• Ensure that all facility employees complete required trainings.
• Additional duties and responsibilities may be assigned as the business and departments evolve over time.

Experience / Education / Requirements

• Associate degree with three years of experience in similar capacity (preferred).
• Experience with outsourced payroll processing.
• Knowledge of Word, Excel, PowerPoint, and a familiarity in utilizing and adapting to enterprise-level accounting and payroll systems is a must.
• Foundational understanding of basic accounting terms and concepts including income, expenses, debits, credits, accruals, assets, and liabilities is required. Ability to understand basic financial statements.
• Possess the ability to define problems, collect data, establish facts, and draw valid conclusions in order to make recommendations.
• Basic HR-related office skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to all payroll, benefits administration, and HR matters.
• Must have excellent written and verbal skills.
• Keen business sense; able to exercise good judgment as necessary.
• Must be able to work with and maintain confidential information at all times.
• Must be detail oriented and able to handle multiple-priorities.