Objective:

This position is responsible for supporting the CFO in the execution of the Accounting Department function and in the maintenance and preservation of the books and records of the company. The scope of the duties includes, but is not limited to, hands-on management of the Accounts Receivable, Accounts Payable, and Payroll functions to ensure that all clients are invoiced correctly while vendors and employees are paid timely. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Those essential functions include, but are not limited to:

Accounts Receivable:

Manage client billings and collections in the Accounts Receivable module of WinTeam. Generally, the billings are a monthly process, but there are some clients that are billed biweekly. The deadline for generating monthly invoices is the 7th business day of the month.

Accounts Payable:

Administer the Accounts Payable function for all disbursements in WinTeam.

Payroll:

• Oversee the activities of the Payroll Processing Team (who are currently contractors) responsible for the following tasks:
• Intervene as needed with Program Managers, Site Supervisors, and Corporate Staff on behalf of the Payroll Processing Team to enforce deadlines for document submissions, resolve failures in timekeeping practices, and other ensure payroll is done timely and accurately. Escalate issues as needed to the CFO.
• Review, proof, and release the weekly Payroll upon the completion of the Payroll Processing Team’s activity.
• Safeguard and preserve all electronic records related to payroll activities in the Shared Folder, including who has access to files and the ability to alter any files.

• Create controls and audit trails for the storage of documents in a Shared Folder.
• Assist the Data Systems Manager with configuring file structures to be used.

• Manage garnishment and spousal/child support withholding process.
• Maintain WinTeam tables related to payroll tax withholding, unemployment, statutory disability, and benefit deductions. Manage all payroll tax disputes.
• Facilitate the proofing of the payroll, benefit, and tax deduction setups for all employees added, modified, or deleted by Human Resources to ensure data is accurate, setups are correct, and supporting documentation such as bank deposit information is entered as provided.
• Manage the annual updates to the payroll deduction files arising from Benefit Open Enrollment conducted in the October/November time frame for Plan years beginning January 1st

Competencies:

• Experience in the management of Payroll Processes in a multi-contract, multi-state Government Contracting environment.
• Prior experience with WinTeam or a comparable integrated enterprise system is highly preferred (QuickBooks is not an enterprise system).
• Quantitatively Skilled with a focus on Problem Identification and Solving. Possess strong math skills, able to review numbers for reasonableness, and be prepared to challenge data in reports for accuracy and potential programming problems.

Required Education, Experience, and skills

• At least one year of payroll processing or transactional accounting experience.
• Must be able to read, write, understand, and speak the English language in a professional, clear, and concise manner.
• Moderate to Advanced Excel programming skills complemented by proofing and validating skills.
• Moderate to Advanced Word document creation, editing, and publishing skills.
• Experience in the reading and interpretation of complex policies and procedures.

Preferred Education, Experience, and skills

• Preferred experience in use of advanced payroll systems similar to WinTeam, including Deltek, ADP, or others used in government contracting.
• Ability to read and interpret tax advisories.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

AAP/EEO Statement

Diversified Protection Corporation is an equal-opportunity employer. We provide equal employment opportunities to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.