Zoning Enforcement Staff Assistant (Part-Time 25 Hours/week) Job at Town of Greenwich, CT
Serves as key clerical and administrative support to the Zoning Enforcement Division of the Planning & Zoning Department. Reports to the Zoning Enforcement Officer.
EDUCATION & EXPERIENCE:
Graduation from High School plus three (3) years related clerical experience with at least one (1) year of experience in a fast-paced, customer service, computerized environment.
QUALIFICATIONS:
In-depth knowledge of methods for efficient business office administration, including general office terminology and business financial transactions.
Proven ability to quickly learn division policies, procedures, and regulations.
Proven ability to make computations with speed and accuracy, and to handle monetary transactions accountably.
Demonstrated ability to learn industry-specific software and skilled in the use of Microsoft Office Suite, including Word and Excel.
Proven ability to communicate effectively, dealing tactfully and courteously with officials, professionals and the public.
Demonstrated ability to establish and maintain harmonious working relationships with colleagues and supervisors.
Proven ability to compose and proofread correspondence, maintain complex clerical records, prepare reports from records, and format statistical reports for presentation.
Demonstrated ability maintain confidential information
Proven ability to multi-task and to perform a variety of functions in a fast-paced environment.
Proven ability to work independently with minimal supervision.
Must possess valid driver’s license in order to operate a motor vehicle in the State of Connecticut.
Examination:
Pass/Fail Computer Skills Test (Basic Word and Excel)
ESSENTIAL FEATURES:
Assists Zoning Enforcement Officer with large-scale scanning projects and document management; organizes a variety of records, manual and electronic indices, and routine and confidential files.
Assists Zoning Inspector with obtaining photographs of potentially prohibited signage in the community, upon request.
Provides top-notch customer service in person and via phone responding to inquiries or complaints in accordance with established departmental procedures and policies.
Prepares and reviews spreadsheets and reports; compiles narratives and reports, coordinates activities and organizes schedules.
Maintains and updates policies, regulations and guidelines, as required; prepares and processes general correspondence, and other documents such as certificates, deeds, etc. in accordance with departmental rules, policies and regulations, utilizing knowledge of departmental activities and procedures, some of which may be of a confidential nature.
Monitors and maintains detailed records, conducting research, updating and correcting records and reporting changes as necessary; prepares and types necessary information for records.
Collects and handles fees related to department transactions in accordance with the Town’s cash handling protocols.
Supports Town policies and philosophies and performs other related work as required.
All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test, given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
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