STAFF ASSISTANT TO CHIEF Job at Chicago Park District
CHICAGO PARK DISTRICT – DEPARTMENT OF HUMAN RESOURCES
CLASS SPECIFICATION:
Title: Staff Assistant to Chief Level: 2637
CHARACTERISTICS OF THE CLASS:
Coordinates a variety of confidential secretarial duties in support of a Chief. Work assignments are complex in nature, where considerable judgment, confidentiality, tact, creativity and initiative are required in resolving problems. Performs related duties as required.
EXAMPLES OF DUTIES:
Serves as a liaison between executives, managers and visitors as required. Reviews requests, schedules appointments and meetings and resolves problems requiring in-depth knowledge of company policies and procedures, and projects in process. Takes independent action in handling requests. Works with managers to execute projects. Drafts confidential correspondence, edits documents, takes and transcribes minutes of meetings, screens phone calls, manages incoming correspondence and performs other administrative and secretarial duties.
DESIRABLE MINIMUM QUALIFICATIONS:
Training and Experience:
Bachelor’s Degree in Business Administration, Public Administration or related field supplemented by at least five years of progressive administrative responsibility or an equivalent combination of training and experience is required. Applicable computer proficiency required.
Knowledge, Skills and Abilities:
Good knowledge of the principles and techniques of business management. Thorough knowledge of all phases of office management. Ability to assist in policy formulation, execution, coordination, liaison and other functions. Ability to plan, organize, supervise and inspect the work of subordinate employees. Ability to speak and write effectively. Ability to deal effectively with other departmental personnel, professional staff and the general public.
Career Service: Exempt EEO: Administrative Support FLSA: Exempt
Approved: 4/12/00
Updated April, 2013
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