University of Rochester

Department of Urology

Job Description

Title: Staff Accountant

Paygrade: 51

Reports to: Sr Financial Analyst of Urology

Position summary:

This position will provide, in an independent manner, professional financial and administrative support to the Department of Urology. They will work under the guidance of Sr Financial

Analyst as well as working closely with the Staff Accountant, Accountant Bookkeeper and department financial leadership accordingly. They will be responsible for the financial management, accounting, and reporting systems. With general direction and latitude performs professional accounting work at an operating level requiring knowledge and application of general accounting theory, techniques and practices with knowledge of the University accounting system. This position requires excellent organizational, interpersonal communication, telephone, computer and follow up skills with great attention to detail.

Including preparing purchase orders and maintaining petty cash fund

Specific Responsibilities:

Generate and review monthly Workday accounting reports. Using UR GEMS, reconcile charges showing on Workday reports with charges in URGEMS. Identify problems or errors and correct by processing a Journal Entry. After reconciling, prepare monthly URGEMS encumbrance reports of expenditures and balances, and prepare detailed spreadsheets and projection graphs as necessary. Analyze reports for accuracy, spending projections, salary efforts, reasonableness and adherence to agency guidelines. Combine Gems and Workday reports to Sr. Financial

Analyst for their review. Work closelywith lab manager and maintain excellent communication lines with Office Mangers to ensure they send purchasing back‐up in a timely manner. Input all purchase charges into URGems in order to obligate dollars on accounts. Ensure UR Gems is updated with new accounts and old ones ending. Update salary and distribution records for faculty, staff and residents.

Audits, analyze and reconcile ledger accounts to confirm completeness and accuracy of data.

Uses judgment as to whether account balances are reasonable; examines accounting documents to ascertain that transactions are properly supported in accordance with University policy and procedures. Creates ad hoc reports as necessary to understand and explain the financial activity of the Department. Initiate corrective action by preparing Journal Entries with proper supporting documentation in accordance to university policy. Filing ledgers, purchase orders and department agreements, archiving previous years files to storage.

Tracks and prepares monthly headcount reporting by using Cumsal Reports and by contacting department managers for current information and accuracy.

Process employee expense reports (BETR) in a timely fashion for all faculty and staff ensuring all

University policies are followed.

Manages department phones, computers, equipment and purchasing of goods and services and maintains inventory of these assets for the department. Track standing POs, ensuring they are adequately funded for their appropriate periods.

Process and validate P‐Card purchases on line ordering for the department. Staff Accountant will be trained on university policies and other criteria applicable to the P Card program.

Manage UR Space and asset inventory to ensure space and assigned personnel are updated.

Administers rent contracts by filing and tracking charges.

Collect capital acquisitions requests, input into the Capital system, tracking location and disposal for budgeting purposes.

REQUIRED QUALIFICATIONS

• Bachelor’s degree (Accounting or related field preferred)
• One year of professional accounting experience, or equivalent combination of education and experience required
• Excellent analytical, organizational, communication skills and attention to detail required. Position requires applicant to have strong Microsoft Office skills. The applicant needs to have the ability to work in a fast‐paced environment within tight deadlines.

Job Type: Full-time

Pay: $42,137.41 - $58,430.43 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work from home

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Rochester, NY 14620: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 1 year (Preferred)

Work Location: Hybrid remote in Rochester, NY 14620

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