Purpose:

The Senior Executive Assistant to the Chief Executive Officer (CEO) provides administrative support to the CEO analyzing solutions and taking action on behalf of the CEO in response to inquiries from employees, the community, governmental and elected officials and others while maintaining confidentiality and integrity within the office. Provide principal support to the Board of Directors. This position must balance support with the Board and the CEO and serve each without compromising obligations to either. Must work in concert with the CEO and handle delicate issues with employees, Board, and public with sensitivity and diplomacy and represent Neighborcare and the CEO well.

We offer competitive pay, an excellent benefits package including Medical, Dental, Vision, Retirement Plan, Paid Time Off, and more!

Primary Responsibilities:

• Provide administrative support to the Chief Executive Officer (CEO). This includes daily and routine administrative and project support assistance.
• Exercise a high degree of independent judgment and decision-making, consulting with the CEO and others as appropriate.
• Maintain confidentiality and integrity within the Office of the CEO both internally and externally.
• Provide administrative and secretarial support for the CEO and Board, including travel and conference arrangements; composing correspondence, reports, etc.; scheduling appointments; and arranging meetings, conferences and events.
• Coordinate Board activities with guidance from the CEO. Initiate and prepare materials for the Board of Directors and committee meetings, compose and assemble agenda items, prepare resolutions and minutes, prepare communications to Board members.
• Maintain the Articles of Incorporation, Bylaws, minutes, and various corporate and organization records.
• Interface with the Board, local and state elected and appointment officials, and stakeholders.
• Provide support to the Board, Board Committees, Executive Leadership Team, and Leadership Teams, coordinating agenda preparation for meetings and information dissemination with the CEO, Executive Team and others. Coordinates logistics for these and other meetings. Attends meetings, takes notes, and composes meeting minutes.
• Oversee the development, implementation, and maintenance of administrative systems, i.e. archives, corporate documentation.
• Plan and coordinate meetings, retreats, and special functions. Compile and prepare materials, coordinate facilities, travel, meals, and other arrangements.
• Serve as liaison between the CEO, staff, vendors and the community.
• Serve as cost center manager for Board and CEO budgets – formulates budget for review by the CEO; monitors budget on a routine basis, and processes invoices and credit card reconciliation.
• Performs other assignments as directed by the CEO.

Key Skills, Knowledge & Abilities:

Required for this job:

• Ability to communicate respectfully and with people of varied racial, education and socio-economic backgrounds.
• High level experience with Microsoft Office software of products including: Microsoft Word, Excel, Teams, OneDrive, OneNote and PowerPoint.
• Exercise independent judgment and make appropriate decisions in the routine conduct of business.
• Strong organizational skills, including the ability to set up and maintain organized and efficient office systems.
• Ability to be detail-oriented, multi-task, organize, problem solve and to follow up on tasks.
• Ability to display consistent professional and ethical conduct.
• Ability to read, write and communicate in English and understand basic math
• Ability to learn from directions, observations and mistakes and apply procedures using good judgment.
• Ability to demonstrate predictable, reliable and timely attendance.
• Must be able to abide by HIPAA laws and NCH’s policies

Preferred for this job:

• Ability to effectively perform job duties under high levels of activity, variety of conditions and restraints.
• Ability to be a system thinker.

Required qualifications for this position include:

• Bachelor’s Degree
• At least three (3) years office management experience at the executive level.

Our Mission

The mission of Neighborcare Health is to provide comprehensive health care to families and individuals who have difficulty accessing care; respond with sensitivity to the needs of our culturally diverse patients; and advocate and work with others to improve the overall health status of the communities we serve.

About our Service Commitments

Our service commitments were created b staff members, leaders, board members and patients. We use these as a guide and expectation for how we treat our patients and each other. You may learn more about our service commitments here, https://neighborcare.org/about-us/service-commitments/

• Serving patients
• Serving each other
• A warm welcome
• Caring
• Respect
• Working together
• Trusting Relationship

About us

For 50 years, Neighborcare Health has been caring for our neighbors with essential medical and dental care, counseling, outreach, health education and more in Seattle, Vashon, and our newest dental clinic in Olympia! Our purpose is to improve health by engaging, educating, and empowering people in the communities we serve. We are looking to hire the best talent to support our culturally diverse workplace and community.

Union: No

Full job description will be provided during the interview process.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)