Senior Contracts Administrator - Harris County Purchasing supporting Harris Health Medical Division Job at Harris County
Position Description
The Senior Contracts Administrator is highly skilled, experienced, responsible for the most complex projects, and is fully capable of performing every facet of the competitive bid/Request for Proposal (RFP)/Competitive Sealed Proposal (CSP)/Request for Qualifications (RFQ) procedure, as well as the less formal procurements procedures. The Senior Contracts Administrator is knowledgeable of all rules and regulations governing each purchasing process utilized by Harris County. The Senior Contracts Administrator serves as a leader with advisory capacity in the procurement group and can work independently in managing the procurement process.
Duties and Responsibilities:
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Manage assigned highly complex projects through the appropriate procurement process.
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Prepare specifications describing product/service requirements.
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Supervise buyer team/commodity group.
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Evaluate bid/RFP/RFQ responses and participate in the evaluation committee process.
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Prepare clear and concise award recommendation letters for Commissioners Court or other governing body for Purchasing Agent signature.
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Coordinate and expedite preparation and execution of agreements with the County Attorney, department and vendor.
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Assist Buyers, Senior Buyers, and Contracts Administrators with procedural questions.
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Process purchase orders and addendums for assigned projects.
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Advise end users of procurement options available, product availability and marketplace changes relating to their requirements.
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Monitor contracts and work with department and vendor to resolve any ongoing performance issues when necessary.
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Maintain updated vendor file, documenting supplier performance.
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May act on Assistant Purchasing Agent’s behalf as required.
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Participate in staff, departmental and vendor meetings as required.
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Other duties and responsibilities as assigned by management.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education and Experience:
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Bachelor of Arts (BA) or Bachelor of Science (BS) degree from an accredited college or university.
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At least six (6) years of related Procurement/Purchasing progressive experience with
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At least two (2) years in Public Procurement; or an equivalent combination of education and related experience required
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Previous supervisory/management experience is required developing teams and working in a team environment setting
Knowledge, Skills, and Abilities:
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Thorough knowledge of all rules and regulations governing each informal and formal purchasing process utilized by Harris County.
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Highly Proficient in Microsoft Office Products: Word, Excel, Outlook and Power Point.
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Excellent communication skills verbal and written; strong, active listening skills.
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Excellent interaction skills that incudes tactful communication, mediation, and diplomacy, facilitation and negotiation, leadership, influencing, and team-work abilities is required.
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Excellent writing skills is required to communicate effectively with clients.
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Ability to manage highly complex projects and contracts.
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Ability to interact assertively and effectively with a wide variety of people and personalities.
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Ability to work independently and solve problems.
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Demonstrated ability to follow-up and provide on-going status updates.
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Excellent planning, time-management, and organization skills.
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Ability to work under pressure, meet tight deadlines, and adjust priorities as necessary in a fast-paced work environment.
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Strong interpersonal skills to interact and maintain good working relationships with all individuals of varying social and cultural backgrounds.
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Ability to manage the most complex projects and adapt to changes with Harris Health's system, purchasing processes and procedures.
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Strong initiative skills to evaluate, assess, and improve purchasing procedures and processes.
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Results driven and detail oriented.
NOTE : Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
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Certified Public Procurement Officer (CPPO), NIGP – CPP Certification, Certified Professional Contracts Professional (CPCM), Certified Professional in Supply Management (CPSM) or other professional procurement certification/designation preferred
General Information
Salary:
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$85,051.00 - $141,460.00
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Commensurate with Experience
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Based on 26 pay periods per year
Reporting Relationships:
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Reports to: Assistant Purchasing Agent
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Supervises Positions: Will directly supervise 3-7 professional and support staff (Buyer, Senior Buyer, Contracts Administrator) as required
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered
only
to employees in
regular
(full-time)
positions:
- Medical
- Dental
- Vision
- Wellness
- Life Insurance
- Long-term disability
- Employee Assistance Program
- 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
- 10 county holidays plus one (1) floating holiday
- Professional development opportunities
- Dependent Care Reimbursement Plan
- Healthcare Reimbursement Account
- 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
- Retirement pension (TCDRS)
- Flexible schedules (varies by department)
- Transportation Assistance (Metro RideSponsor Program)
- Flexible schedules (varies by department)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://hrrm.harriscountytx.gov/Pages/Medical.aspx
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