Senior Contract Specialist Job at City of Austin
City of Austin Austin, TX 78701
$26.99 - $32.70 an hour
Position Information
Posting Title
Temporary - Contract Management Specialist III
Job Requisition Number
COA089029
Position Number
C96005
Job Type
Full-Time
Division Name
Convention Ctr Administration
Minimum Qualifications
- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
- Experience may substitute for education up to the maximum of four (4) years.
- A Master’s Degree may substitute for required experience up to two (2) years.
Licenses or Certifications:
- None.
Notes to Applicants
This position will be part of the Contract Compliance Division at the Austin Convention Center Department (ACCD) and will be responsible for monitoring and enforcing contracts used in the daily operations at ACCD. This is a long-term temporary position.
When completing the City of Austin employment application:
- A detailed, complete City of Austin employment application is required to evaluate your qualifications.
- Please be thorough in completing the employment application, list all experience and relevant professional certification(s) that are applicable to this position.
- Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to supplemental questions on the employment application.
- Starting salary will be based on overall relevant experience.
This position relies on a successful Criminal Background check.
Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.
The Austin Convention Center Department ( ACCD ) offers the following additional benefits to all ACCD employees:
The Austin Convention Center Department ( ACCD ) offers the following additional benefits to all ACCD employees:
- Metro Pass for public transportation (Including Metro-Rail)
- Metro-Rail stop right in front of our Convention Center facility
City of Austin offers temporary employees Medical Insurance based on the eligibility requirements below:
- Worked for 12 consecutive months with the city
- Over the age of 18
- Not a City Retiree
Temporary Employees also have access to the following benefits:
- Sick leave
- Deferred compensation (457 Retirement Plan)
- Wellness Programs
- Employee Assistance Programs
- Commuter Program
- Employee Discounts
For more information, please click on the following link .
Pay Range
$26.99 – $32.70
Hours
- Monday – Friday
- Flexible between 7:00 a.m. – 5:00 p.m.
- 30 – 40 hours per week
- Opportunity to telework up to two days per week
Job Close Date
05/29/2023
Type of Posting
External
Department
Convention Center
Regular/Temporary
Temporary
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
500 E. Cesar Chavez, Austin, Texas 78701
Preferred Qualifications
- Experience administering and enforcing contracts for a government entity (City, County, State or Federal).
- Experience in public procurement.
- Experience in Microsoft Office 365 (Outlook, Excel, Power, Word) Adobe Acrobat Pro, and SharePoint.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations).
- Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
- Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
- Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.
- Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
- Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
- Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
- Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
- Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
- Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
Responsibilities- Supervision and/or Leadership Exercised:
- May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of contract law, contracting practices, regulations, policies and techniques.
- Knowledge of contract development, contract language, terms, conditions, etc.
- Knowledge of Federal, State and Local laws.
- Knowledge of city practice, policy and procedures.
- Skill in oral and written communication.
- Skill in handling multiple tasks and prioritizing.
- Skill in using computers and related software applications.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to evaluate contract agreements.
- Ability to write specific terms or conditions for contracts.
- Ability to enforce contractual obligations.
- Ability to evaluate contractor performance
- Ability to resolve complex problems.
- Ability to leading a work group.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain good working relationships with other City employees and the public.
Criminal Background Investigation
This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
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